Executive Assistant To Vice President

Summary / Purpose of the role

• To provide high-level administrative, strategic, and operational support to the Vice President KOV. The role demands exceptional coordination skills, confidentiality, and the ability to act as a communication bridge between the VP’s office and internal/external stakeholders.

Key Responsibilities

1. Executive Support

• Manage the VP’s calendar: schedule appointments, meetings, site visits, and travel.
• Draft, review, and manage emails, reports, presentations, and internal communications.
• Prepare minutes of meetings, follow-ups, and action trackers for all leadership reviews.
• Act as a gatekeeper: screen and prioritize incoming requests for time and information.

2. Operations Coordination

• Liaise with department heads (Production, Quality, Maintenance, Supply Chain, HR, EHS) to track plant KPIs, project milestones, and ensure timely updates to the VP.
• Support the VP in monitoring daily operations, identifying bottlenecks, and ensuring issue escalation/resolution.
• Track performance metrics such as OEE, productivity, downtime, and cost optimization initiatives.

3. Strategic Assistance

• Assist in preparation of business reviews, board-level reports, and strategic plans.
• Coordinate cross-functional initiatives related to process improvement, automation, or cost-saving projects.

4. Governance and Compliance

• Maintain confidentiality and documentation related to sensitive business matters.
• Track and support execution of key decisions from leadership meetings and ensure timely reporting.

5. Stakeholder Communication

• Coordinate plant visits from customers, top management, and government officials.
• Act as a liaison between the VP’s office and internal/external stakeholders to ensure smooth communication and relationship management.