Executive Assistant To Founder

The Executive Assistant (EA) to the Founder will provide high-level administrative and strategic support to ensure the Founders efficiency and productivity. The EA will handle a broad variety of tasks including managing schedules, coordinating meetings, handling communication, and assisting in strategic initiatives. This role requires excellent organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities:

• Manage the Founder/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and maintain the security of executive data and records.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Founder/CEO.
• Screen and prioritize incoming communications, ensuring timely and appropriate responses.
• Draft, review, and send communications on behalf of the Founder/CEO.
• Organize and coordinate meetings, including preparing agendas, materials, and minutes.
• Assist in the planning and execution of special projects and initiatives as directed by the Founder/CEO.
• Track project progress and provide regular updates to ensure timely completion of deliverables.
• Build and maintain strong relationships with key stakeholders, including board members, clients, partners, and employees.

Requirement :

• Post Graduate with any specializations ( master’s degree, preferably in marketing is a plus)
• Some understanding of Media, preferably in the advertising, media or agency landscape.
• Proficiency in English.

Experience :

• Minimum of 5 years of experience as an EA (preferably in an Advertising Agency )

Desired Profile :

• Proficient in MS Office
• Well-organized and responsible with an aptitude for problem-solving
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.
• Exceptional time management skills, including the ability to handle multiple projects and ongoing work, while effectively managing changing priorities.