Executive Assistant To Founder

Job Title: Executive Assistant to Founder(Only Female Candidates)

Location: Kolkata

Company: Label Unallume Private Limited

Experience Required: 2-5 Years

Age: 30-45

Executive Assistant (EA)

Professional Role:

• Calendar Management:

• Scheduling meetings, appointments, and travel arrangements.
• Managing the employer's calendar to avoid conflicts and ensure efficient time management.

• Communication:

• Handling phone calls, emails, and correspondence on behalf of the employer.
• Drafting, proofreading, and sending out communications as needed.

• Meeting Preparation:

• Organizing and preparing materials for meetings (e.g., agendas, presentations).
• Taking minutes during meetings and following up on action items.

• Travel Arrangements:

• Booking flights, hotels, transportation, and handling visas or travel documents.
• Preparing travel itineraries and ensuring all logistics are in place.

• Document Management:

• Organizing and maintaining files, both digital and physical.
• Handling confidential documents with discretion.

• Project Management:

• Assisting with or managing specific projects, ensuring deadlines are met.
• Coordinating with other staff members or external partners.

• Financial Management:

• Managing expenses, preparing budgets, and handling invoicing.
• Tracking receipts, processing reimbursements, and ensuring all financial documents are in order.

• Personal Errands:

• Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments.

Household Tasks:

• Household Management:

• Overseeing the day-to-day operations of the household, including managing household staff (if applicable).
• Ensuring the home is well-stocked with groceries and supplies.

• Scheduling Home Maintenance:

• Arranging for and overseeing repairs, maintenance, and services in the home.
• Coordinating with service providers, such as cleaners, gardeners, or contractors.

• Event Planning:

• Organizing personal events or social gatherings, including invitations, catering, and entertainment.
• Handling logistics for both small and large events.

• Family Support:

• Managing family schedules, including school pick-ups, extracurricular activities, and appointments.
• Assisting with tasks related to children, such as arranging for childcare or helping with school projects.

• Financial Management:

• Paying household bills, managing household budgets, and keeping track of expenses.
• Handling financial matters related to the household, such as insurance and taxes.

• Personal Shopping:

• Shopping for clothing, gifts, groceries, or other personal items as needed.
• Handling returns, exchanges, or special requests.

• Travel Planning for Family:

• Planning and organizing family vacations, including bookings, itineraries, and packing.
• Ensuring all travel arrangements align with the family's needs and preferences.

• Health and Wellness:

• Coordinating healthcare appointments, managing prescriptions, and ensuring the familys wellness needs are met.
• Arranging for fitness trainers, nutritionists, or other wellness services.

Skills Required:

• Organization and Time Management:

  Ability to juggle multiple tasks and prioritize effectively.

• Communication:

  Strong written and verbal communication skills.

• Discretion and Confidentiality:

  Handling sensitive information with care.

• Problem-Solving:

  Ability to think on your feet and handle unexpected issues.

• Attention to Detail:

  Ensuring accuracy in all tasks, from scheduling to financial management.

• Flexibility:

  Willingness to adapt to changing schedules and needs.

• Tech Savvy:

  Proficiency with office software, online tools, and possibly home automation systems.
• 2+ years as an Executive Assistant, Personal Assistant, or similar role
• Experience working with founders, CXOs, or in fast-paced start-ups
• Ability to multitask, stay calm under pressure, and solve problems independently

Reach Out to Us

Join our team and be part of exciting projects where your expertise will make a significant impact!

E-mail: hr@unallume.com

Call us : Supurna Mondal(HR Executive)

Contact number :7439977205

Address : 5th floor, 11/1C/2, East Topsia Road, opp. Zodiac Banquet, Kolkata, West Bengal - 700046