Executive Assistant to CEO (Male Candidate)

Preferred Male Candidate
Primary Responsibilities:

• Schedule & Time Management:
• Maintain and manage the daily, weekly, and monthly calendar of the Secretary.
• Schedule, confirm, and coordinate meetings (both online and offline), site visits, and appointments.
• Ensure timely reminders and background preparation for all engagements.
• Institutional Coordination & Liaison:
• Act as a key liaison between the Secretary’s Office and all Heads of Institutions, Department Heads, and Administrative Officers.
• Follow up regularly on directives and policies issued by the Secretary’s Office to ensure compliance and execution.
• Provide timely updates on institutional developments and escalations where necessary.
• Project & Task Follow-Up:
• Provide daily and weekly follow-up on all ongoing projects, initiatives, and special assignments of Harsha Institutions.
• Maintain a detailed task tracker and progress update sheet to ensure all action points are being addressed.
• Participation in Core Committees:
• Be a point of contact and administrative member in key committees and teams constituted by the Secretary (e.g., Admissions Committee, Organizing Committee, Disciplinary Board, NAAC/Accreditation Teams, etc.).
• Record and circulate minutes, coordinate implementation, and follow up on deliverables.
• Document and Communication Management:
• Draft official letters, internal memos, meeting minutes, and confidential correspondence on behalf of the Secretary.
• Ensure filing and documentation of all official communications and policy circulars issued from the Secretary’s desk.
• Travel and Hospitality Management:
• Plan and coordinate complete travel arrangements including booking of flights, trains, taxis, and accommodation for official travel.
• Manage travel itineraries, provide real-time updates, and ensure hospitality arrangements are in place.
• Logistics & Personal Assistance:
• Look into daily comfort requirements including meals, refreshments, and seating arrangements for the Secretary during office hours or travel.
• Ensure availability of required materials, files, and digital resources at all times.
• Monitoring Institutional Affairs:
• Keep a close watch on matters concerning the day-to-day functioning of all institutions under the Harsha banner.
• Bring critical matters to the notice of the Secretary and suggest appropriate follow-up or solutions.
• Event and Visit Coordination:
• Oversee preparation and coordination for events, inspections, academic audits, and VIP visits involving the Secretary.
• Ensure the Secretary is well-briefed and supported for institutional events and conferences.
• Stakeholder Engagement:
• Assist the Secretary in communication with trustees, advisors, government officials, university bodies, collaborators, vendors, and media.
• Coordinate timely responses to institutional queries, partnership proposals, and stakeholder communications.
• Confidentiality and Professionalism:
• Handle all confidential documents and conversations with absolute discretion and professionalism.
• Additional Responsibilities:
• Support HR-related and recruitment coordination when required by the Secretary.
• Assist in collecting updates on academic performance, admissions, placements, legal matters, branding, and policy enforcement.
• Coordinate across microsites, new ventures, or institutions being planned or launched under the Harsha Group.

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided

Schedule:

• Day shift

Work Location: In person