Executive Assistant & Project Coordinator

Job Description

Role Summary: We are seeking a proactive, multi-skilled Executive Assistant & Project Coordinator to work directly with the Director on initiatives under Aum Sah Foundation. This role is crucial in supporting diverse activities, coordinating seamlessly with stakeholders, managing events, and ensuring operational efficiency in a fast-paced, mission-driven environment. Key Responsibilities: Provide direct support to the Director on Aum Sah Foundation projects. Handle administrative and operational tasks with strong attention to detail. Manage communications in Gujarati, Hindi, and English. Prepare and maintain reports, trackers, and Excel sheets with high accuracy. Coordinate with internal teams, external partners, and event vendors. Assist in planning and executing events, workshops, and outreach activities. Manage schedules, follow-ups, and day-to-day tasks to ensure timely completion. Maintain confidentiality and handle sensitive information with discretion. Key Requirements: Proficiency in Gujarati, Hindi, and English Excellent communication and interpersonal skills. Strong knowledge of MS Office, especially Excel and basic reporting. Proven ability to multitask and handle time-sensitive priorities. Prior experience in event management or project coordination is preferred. A proactive attitude with the flexibility to work on diverse tasks. Job Types: Full-time, Permanent Schedule: Day shift Work Location: In person