Executive Assistant I

Description

As an Executive Assistant to senior leadership, this position serves as a vital strategic partner, providing comprehensive administrative support while maintaining the highest levels of confidentiality and professionalism. The role demands exceptional organizational capabilities, meticulous attention to detail, and the ability to deftly manage competing priorities in a dynamic environment.

The successful candidate will serve as a seamless extension of leadership, demonstrating remarkable adaptability and poise while coordinating complex calendars, travel arrangements, and high-profile events. This position requires someone who can anticipate needs, take initiative, and independently drive projects to completion with minimal oversight.

Key responsibilities encompass large-scale operational management, including event coordination, site visits, communications, and space planning. The ideal professional will bring demonstrated experience supporting senior executives in fast-paced environments, along with the interpersonal finesse to collaborate effectively with stakeholders at all levels. We seek an accomplished professional who combines strategic thinking with tactical excellence, maintaining composure under pressure while delivering consistent, high-quality results. The ability to exercise sound judgment, maintain discretion, and approach challenges with both urgency and pragmatism is essential for success in this role.

Core Responsibilities

• This executive support role focuses on delivering comprehensive administrative leadership across multiple dimensions of the organization.
• The position encompasses sophisticated calendar management and scheduling coordination across global teams, while orchestrating seamless domestic and international travel arrangements.
• The role oversees critical business operations including expense management, document preparation, and strategic team support through the coordination of staff meetings, all-hands sessions, and off-site events.
• A key aspect involves monitoring and facilitating the completion of strategic initiatives while maintaining effective communication channels across leadership teams.
• The position requires robust operational oversight of workspace management and organizational logistics, working in close partnership with leadership, talent acquisition, and administrative colleagues to ensure optimal support for the broader organization.
• Success in this role demands the ability to cultivate a positive, collaborative environment while maintaining the highest standards of professional excellence.
• The ideal candidate will demonstrate proven expertise in executive support, combined with the ability to foster an engaging and productive workplace culture that drives organizational success.

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• Bachelor's degree
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars