Executive Assistant, India Accounting

. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Key job responsibilities

Responsibilities Include But Are Not Limited To

• Effectively and proactively support multiple leaders within the Accounting organization - complex calendar management and scheduling to support teams in multiple locations
• Expense reimbursement including report coordination, submission and issue tracking
• Coordinate global schedules and travel arrangements (cost effective air, hotel, and ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) from LT and team meetings
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Help to develop & maintain new mechanisms within the team
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Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• Administrative experience supporting executive level staff and managing multiple complex calendars
• Outlook, Excel, SharePoint and Microsoft Word management skills
• Event and team morale planning experience
• New hire on-boarding and team space planning experience
• Ability to quickly learn organizational structure and the objectives of the team
• Must demonstrate passion, enthusiasm, and have a great sense of humor in the role
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Strong organizational and communication skills, team orientated philosophy, and problem solving skills
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors
• Highly motivated, organized individual who is able to work effectively with minimal supervision
• Ability to work in a highly ambiguous environment; flexible.
• Ability to support on people initiatives and drive the goals related to employee engagement
• Being able to innovate existing processes and drive process improvements
• Ability to learn and adopt various Amazon approved AI tools
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Preferred Qualifications

• Bachelor's degree
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Experience working with large global teams
• Experience with domestic or international travel coordination
• Strong organizational, communication, and interpersonal skills
• Strong analytical skills
• Impeccable attention to detail
• Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Ability to prioritize and handle multiple assignments at any given time
• Experience designing processes to maximize efficiency
• Demonstrated ability to design and improve processes
• Knowledge of automation tools/computing languages/AI tools will be an additional advantage