ExcelHer - Transport Controller

About ExcelHer program:

Are you looking for an opportunity to restart your career? Do you want to work with an organization that would value your experience no matter when you gained them? How about working with the best minds in the transportation industry where we need more women power? 

We are pleased to launch theExcelHer program the career returnship program at Volvo Group in India. The program is for women who have been on a career break for a year or more. This is our step towards empowering women to relaunch their professional journey after their absence from the workplace due to personal commitments. Exciting work assignments have been identified which you can refer in the list below. 

The assignments are for a tenure of 9 months. The participant of this program would have access to professional development programs, mentoring assistance by a business leader, apart from the experience of working with people from different functions/technologies/culture. 

Go ahead and apply if you find the opportunities in line with your experience and career interest. 

Location : Hoskote

Scope

To collaborate with internal stake holders such as material controller and production team and external stakeholder (LSPs- logistics service provider) to ensure production materials are delivered to Volvo Plants/ Cross-Docks on time and Finished Products are delivered to customers on time at appropriate cost.

Influence

• Monitor Logistics service provider performance from pick up precision to delivery precision.
• Continuous improvement drive towards freight cost reduction/ freight cost avoidance.
• Drive sustainable process within internal and external stakeholders like shipment tracking and reporting to facility in case of any delay.

Key responsibilities/Accountabilities

Safety:

• Ensure safety awareness training is given to all the drivers / handlers given by LSP at regular intervals.
• Ensure Zero inquiry and accidents (Transport material Truck)

Quality:

• Risk management for transit damages. Initiate insurance claims
• Record and Ensure transport bookings from supplier/ Internal stake holder are accurate in terms of part availability, volume, weight etc.,
• Record all In-transit deviations should be recorded and resolved with help of appropriate problem-solving methodology like A3, 5W, 5W2H, Fish Bone Diagram etc.,
• Review XTR bookings (Ad hoc) and understand the reason for raising XTR before shipment is executed.

Deliveries:

• Ensure on time pickup to delivery of Materials & Products for both inbound and outbound logistics. Monitoring end to end activities (transportation, custom clearance, freight delivery).
• Monitor shipments and update respective stake holders at regular intervals.
• Work closely with Volvo authorized Liner, Freight Forwarder and Customs Broker to ensure smooth customs clearance for Domestic, Import and Export operations.
• Rapid action needed in case of customs issue, or any queries raised to clear transport material.
• Escalate to right stake holder in case of customs clearance / query arent addressed.
• Daily shipment review meeting with all domestic, import and export LSP (logistics service provider) for planning and execution of shipments.
• Ensure LSP submits all the transaction completed invoices on time.
• Errorless MIS of shipment wise data and share it across all internal stakeholders every day.

Cost:

• Ensure all transport materials are moved by authorized service provider only and in case of any ad hoc movement(s), ensure to get the cost approval from Logistics purchasing before executing the shipments.
• Validate and process the LSP invoices vigilantly before processing it further. Process invoices within payment terms/ stipulated time frame
• Continuous cost improvement to reduce the freight cost wherever possible and identify the cost deployment and the ways to reduce it.

Environment:

• Identify and implement sustainable Transport such as rail movement, FCL movements, avoid air shipments, EV s vehicles wherever possible.

Continuous Improvements:

• Participate & contribute to idea generation & 5S activities.
• Drive digitization for day today activities to measure and monitor the LSP performance.
• Identify and be active member or drive automation of manual work & ability to develop/ contribute for RPA
• Implement Logistics Analytical tools using SQL/ Power Platform / Python

Qualification & Competence

• University degree with experience within supply chain / Digitalization.
• Preferably from supply chain logistics background.
• Necessary technical/functional/language skills
• Basic understanding of terms like INCO term, mode of transportation, FCL, LCL, BL, customs clearance process Bill of entry filing Shipping bill filing, e-way bill , milk run etc., (not to be restricted with this list alone).
• Basic understandings of GST and SAC code.
• Understanding EXIM operations.
• Proficiency in Office365 tools & Proficiency in MS Power Platform.
• High on Integrity and strong ethics.
• Proficient in Interpersonal skills; fluent in English & Good Communication Skills