Documentation Executive

Position:

Overview:

We are seeking a highly organized and detail-oriented Documentation Executive with 2-5 years of experience. The ideal candidate will have strong skills in advanced Excel, report making, drafting, and excellent interpersonal skills. This role requires someone who can handle multiple tasks simultaneously and ensure the accuracy, clarity, and quality of all documentation.

Key Responsibilities:

• Documentation Management:

  Create, manage, and update documents, reports, and presentations as required.

• Report Creation:

  Prepare and generate periodic and ad-hoc reports using advanced Excel functions (pivot tables, v-lookups, macros, etc.).

• Drafting:

  Draft and proofread internal and external communications, reports, presentations, and other written documentation.

• Data Analysis:

  Analyze data trends and prepare insights for decision-making and reporting purposes.

• Internal Communication:

  Collaborate with various teams to gather necessary information for documentation and reports.

• Record Maintenance:

  Maintain organized records of all documentation, ensuring compliance with company standards and policies.

• Interpersonal Skills:

  Liaise with other departments to ensure smooth communication and project completion. Maintain a positive, professional working relationship with internal and external stakeholders.

Skills and Qualifications:

• Advanced Excel Skills:

  Proficiency in advanced Excel functions (pivot tables, data analysis, v-lookups, macros, etc.).

• Strong Drafting and Writing Skills:

  Ability to draft clear, concise, and well-organized documents.

• Report Making:

  Experience in generating and analyzing reports for business purposes.

• Interpersonal Skills:

  Excellent verbal and written communication skills with the ability to interact effectively with colleagues at all levels.

• Time Management:

  Strong ability to manage multiple tasks and deadlines in a fast-paced environment.

• Attention to Detail:

  High level of accuracy and attention to detail when working with data and documents.

• Problem-Solving:

  Ability to resolve issues independently and work through challenges with a positive attitude.

Education:

• Minimum:

  Graduation in any stream

  (Bachelors degree)

Preferred Qualifications:

• Prior experience in a similar role or industry is a plus.
• Knowledge of other reporting tools or software (e.g., Power BI, Tableau) is an advantage.