Commercial Executive

Job Overview:

The Commercial Executive will be responsible for handling the key commercial functions that support the company's international and domestic operations. This includes ensuring the accurate preparation of invoices, delivery challans, packing lists, export documentation, and processing of freight bills. The role requires attention to detail, strong organizational skills, and the ability to effectively manage documentation processes in alignment with business operations and compliance requirements.

Seetharampur, Shabad, Telangana 509217

Key Responsibilities:

• Invoice

  and Delivery Challan Preparation:

  Prepare and verify invoices and delivery challans, ensuring accurate billing information and compliance with company policies. Ensure timely dispatch and documentation for customer shipments.

• Packing List Preparation:

  Create detailed packing lists for shipments, ensuring that all items are accurately listed with necessary descriptions, quantities, and product codes.

• Export Documentation:

  Prepare all necessary export documentation, including but not limited to, export invoices, certificates of origin, customs declarations, and any country-specific documentation required for smooth international shipments.

• Freight Bill Processing:

  Process freight bills, ensuring that charges are accurate and correspond to the terms agreed upon with freight forwarders or logistics providers. Monitor freight invoices for discrepancies and resolve issues with vendors as needed.

• Coordination with Logistics Providers:

  Communicate with freight carriers, shipping lines, and third-party logistics providers to ensure timely and cost-effective delivery of goods.

• Documentation Management:

  Maintain accurate and organized records of all commercial and shipping documents, ensuring they are easily accessible and compliant with audit and regulatory requirements.

• Client Coordination:

  Assist in addressing any documentation-related queries from clients, including shipment status, invoices, packing details, and freight charges.

• Cross-functional Collaboration:

  Collaborate with internal teams (sales, supply chain, finance) to resolve any discrepancies, delays, or issues that may arise during the shipping process.

  Qualifications:

Bachelor's degree in related field.

• 2 to 3 years of experience in commercial operations, export documentation, or logistics management.
• Familiarity with export regulations, shipping procedures, and customs compliance.
• Proficient in Microsoft Office Suite (Excel, Word, etc.) and experience with logistics software or ERP systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and work in a fast-paced environment.

Preferred Qualifications:

• Previous experience in handling export documentation and freight bill processing.
• Knowledge of incoterms and international shipping processes.
• Familiarity with customs software and export documentation tools.

Personal Attributes:

• Strong communication and interpersonal skills.
• Ability to solve problems and work under pressure.

Job Location Seetharampur, Shabad, Telangana 509217