Business Operations Administrator||Immediate Hiring

3 - 6 years

4 - 9 Lacs

Posted:1 week ago| Platform: Naukri logo

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Work Mode

Hybrid

Job Type

Full Time

Job Description

Role & responsibilities

Key Responsibilities

  • Responsibility for the preparation/planning of monthly Governance meetings, quarterly risk reviews and bi-annual strategy sessions.
  • Ownership of the Business Operations governance calendar.
  • Assisting in completion of monthly Executive (CEO) level reporting.
  • Secretariat responsibility at Governance meetings, including preparation, minute taking, producing action notes, circulation, and action chasing
  • Supporting the Head of Business Operations with the design and implementation of new governance processes and meetings at Exec and leadership team level
  • Maintaining Governance templates, meeting templates, and upholding business processes
  • Responsibility for maintaining the Group Technology Organisation Chart in MS PowerPoint monthly. Includes liaising with Technology Leadership Team about updates, and cross-checking with weekly input from Talent Acquisition and monthly reporting from HR.
  • Administrative duties for new starters, including adding them to necessary groups and gathering their information for monthly newsletter.
  • Responsibility for maintaining Group Technology Mail distribution list in MS Excel
  • Accountability for monthly report on people resignations and leavers, to be presented to technology leadership team
  • Facilitating lunch and learn” monthly sessions introducing speakers over teams and facilitating the Q&A.
  • Facilitating new starter monthly induction sessions.
  • Stakeholder Engagement including managing relationships with key business stakeholders and assisting with annual roadmap review & business planning process
  • Assisting with wider Business Operations efforts and initiatives such as supporting communications and working on employee engagement initiatives
  • Using different media types, such as Viva Engage & SharePoint to drive the ‘One RWS’ initiatives
  • Ad hoc tasks such as analysis using MS Excel, creation of templates and assisting in developing any other common business processes using MS products when required.

Skills & Experience

  • Experience 1-2 years (minimum) 
  • Degree or certificate level demonstrating a knowledge or understanding of responsibilities outlined above.
  • Excellent communication and soft skills with the ability to clearly articulate messages to a variety of audiences.
  • Analytical mind-set, attention to detail and good problem-solving skills is a must.
  • Strong organisational and time management skills plus ability to multi-task and work under pressure.
  • Detail oriented and able to cross-check and ensure accuracy.
  • Effective problem-solving, with the ability to use own initiative.
  • Must be a team player and able to work collaboratively with, and through others.
  • Has the ability to effectively escalate and ask for help.
  • Self-motivated, pro-active and able to work independently with minimal supervision.
  • Results driven with ability to prioritise appropriately using sound business judgment.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)

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