Assistant To Chief Managing Director

Job Title: Assistant to Chief Managing Director (CMD) Location: Gaya Reports To: Chief Managing Director Employment Type: Full-Time Job Purpose: To provide high-level administrative and strategic support to the Chief Managing Director (CMD), ensuring efficient operation of the executive office. This role demands confidentiality, initiative, organizational strength, and communication finesse. Key Responsibilities: Executive Support: • Manage the CMDs calendar, appointments, and meetings. • Prepare agendas, briefings, presentations, and reports for internal and external meetings. • Coordinate travel, logistics, and accommodation for CMD. • Handle all correspondence on behalf of CMD (emails, letters, follow-ups). Administrative Coordination: • Maintain confidential files and records. • Track CMDs key deliverables, project milestones, and strategic initiatives. • Organize and coordinate board meetings, executive reviews, and company events. Communication Liaison: • Act as a bridge between CMD and internal/external stakeholders. • Screen and prioritize information, inquiries, and requests. • Draft responses or delegate appropriately. Project Support: • Assist in research, data analysis, and documentation for strategic projects. • Monitor progress and provide regular updates to CMD. • Take minutes during executive meetings and ensure follow-ups. Operational Efficiency: • Streamline office processes and contribute to process improvements. • Coordinate with HR, Finance, and other departments for CMD-related tasks. • Maintain discretion in handling sensitive and confidential information. Qualifications & Experience: • Bachelors degree in Business Administration, Management, or a related field (Masters preferred). • Excellent command of MS Office Word, Excel, PowerPoint, Outlook. • Experience with project management tools is a plus. Key Skills: • Strong organizational and multitasking abilities. • Excellent verbal and written communication. • High level of discretion, integrity, and professionalism. • Time management and ability to work under pressure. • Problem-solving and proactive thinking.