I. Planning and Execution: Cost Estimation and Budgeting: Prepare detailed cost estimates and budgets for construction projects, including residential plots, villas, and apartments. Develop bills of quantities and materials take-offs based on architectural and engineering drawings. Evaluate and update project budgets as required, ensuring alignment with project objectives and financial constraints. Tendering and Contract Management: Prepare tender documents, contracts, budgets, bills of quantities, and other documentation. Evaluate tenders from contractors and subcontractors, and negotiate contract terms to ensure cost efficiency. Administer contracts, ensuring all terms and conditions are met and any variations are documented and agreed upon. Cost Control and Financial Management: Monitor project expenditures and progress, ensuring alignment with budget forecasts. Conduct regular cost reviews and financial reports to identify any discrepancies and propose corrective actions. Implement cost-saving strategies and value engineering techniques to optimize project costs without compromising quality. Measurement and Valuation: Measure and value work done on-site, ensuring accurate and timely interim valuations and final accounts. Prepare and submit monthly valuation reports to project managers and finance teams. Conduct on-site measurements and take-off quantities for accuracy verification. Risk Management and Compliance: Identify potential financial risks and develop mitigation strategies. Ensure compliance with all relevant legal and regulatory requirements, including building codes and standards. Maintain up-to-date knowledge of construction methods, materials, and industry trends. Collaboration and Coordination: Work closely with project managers, engineers, architects, and contractors to ensure smooth project execution. Participate in project meetings, providing insights on cost management and financial implications. Foster effective communication and coordination among all project stakeholders. Reporting and Documentation: Maintain detailed records of all project financial transactions, correspondence, and documentation. Prepare and present regular financial and progress reports to senior management. Ensure all project documentation is accurate, comprehensive, and properly archived. Post-Completion Activities: Prepare final accounts and ensure all financial matters are resolved. Conduct post-completion reviews to assess the effectiveness of cost management strategies. Provide insights and recommendations for future project improvements based on lessons learned. II. Professional Development: Contributing to the professional development of self and other team members in the department Commitment to continuous learning and staying updated with industry best practices. Participation in relevant professional certifications and training programs (e.g., RICS, AIQS). Mentoring and training junior team members to develop their skills and capabilities. III. Documentation: Cost Estimates and Budgets: Detailed cost estimates for each phase of the project. Comprehensive project budgets, including initial and revised versions. Bills of Quantities: Detailed bills of quantities (BoQs) for all construction elements. Materials take-off lists. Tender Documentation: Tender invitations and instructions. Tender submissions from contractors and subcontractors. Comparative analysis of tender submissions. Tender evaluation reports and recommendations. Contracts and Agreements: Signed contracts and agreements with contractors and subcontractors. Memoranda of Understanding (MoUs) detailing payment terms, statutory compliances, and labor safety measures. Requirements Contract variation orders and amendments. Financial Reports and Statements: Monthly financial reports summarizing project expenditures. Cost control and monitoring reports. Interim and final payment certificates. Final account statements. Payment Records: Records of all payments made to contractors, subcontractors, and suppliers. Payment schedules and timelines. Copies of invoices and receipts. Bank statements and transaction records. Valuation Reports: Interim valuation reports detailing the value of work completed. Final valuation reports upon project completion. Detailed measurement sheets and calculations. Site Documentation: Site inspection reports and quality control checklists. Daily, weekly, and monthly progress reports. Site meeting minutes and action items. Photographic records of site progress and completed work. Variation and Change Orders: Documentation of all approved variations and change orders. Justifications and cost implications of variations. Revised BoQs and cost estimates reflecting variations. Risk Management Documents: Risk assessment reports. Mitigation plans and actions taken to address identified risks.