Assistant Manager (Pharmacy Procurement)

Role & responsibilities:

Vendor Management:

1. Identify, evaluate and select pharmaceutical suppliers, wholesalers and distributors.

2. Establish and maintain relationships with approved vendors, negotiating favorable terms and agreements.

Procurement Planning:

1. Collaborate with pharmacy management to forecast medication and supply needs.

2. Develop procurement plans and strategies to ensure a consistent supply of necessary items.

Order Processing:

1. Oversee the creation and processing of purchase orders for pharmaceuticals, medical supplies and equipment.

2. Ensure that orders are accurate, timely and compliant with hospital policies.

Cost Optimization:

1. Monitor and control procurement costs to ensure cost-effectiveness.

2. Explore opportunities for bulk purchasing, volume discounts and cost-saving strategies.

Inventory Management:

1. Collaborate with pharmacy staff to maintain appropriate inventory levels.

2. Implement efficient inventory control and tracking systems.

Quality Assurance:

1. Ensure that all procured pharmaceuticals and supplies meet quality standards and regulatory requirements.

2. Collaborate with quality assurance and pharmacy staff to address any quality or compliance issues.

Contract Negotiation:

1. Negotiate supply contracts and agreements with vendors and suppliers.

2. Ensure contract terms are favorable and compliant with hospital regulations.

3. Regulatory Compliance:

4. Stay informed about healthcare regulations, pharmaceutical laws and compliance requirements.

5. Ensure that all procurement practices align with legal and regulatory standards.

Budget Management:

1. Assist in developing and managing the pharmacy procurement budget.

2. Monitor and control expenses to stay within budgetary constraints.

Data Analysis:

1. Utilize data and analytics to assess the performance of procurement activities.

2. Identify trends, opportunities for improvement and cost-saving measures.

Emergency Preparedness:

1. Develop and maintain contingency plans for procurement, especially during supply shortages or public health crisis.

Team Collaboration:

1. Work closely with the pharmacy team to align procurement activities with patient care needs.

2. Ensure effective communication and collaboration among different departments.

Reporting:

1. Prepare reports and documentation related to procurement activities for review by senior management, regulatory agencies and audits.

Required skill sets:

1. Knowledge of pharmaceutical and medical supply regulations and standards.

2. Strong negotiation, vendor management and contract management skills.

3. Proficiency in data analysis and procurement software.

4. Excellent communication, problem-solving and organizational skills.

Preferred candidate profile

D. Pharma / B. Pharma