Administration Assistant

Job Title: Admin Assistant

Department: Administration

Reporting to: Admin In-Charge / Office Manager

Location: [Bangalore-Mahadevapura]

5days work from office

Work time: 0900am TO 06:00pm

Objective of the Role:

To provide efficient day-to-day administrative support in managing office facilities, coordinating transport logistics, and assisting the HR and admin teams in routine operations, ensuring smooth and professional workplace functioning.

Key Roles & Responsibilities:

1. General Office Administration:

Monitor office cleanliness and coordinate with housekeeping staff or vendors.

Manage inventory of stationery, pantry supplies, and other office consumables.

Support in managing repair and maintenance requests (printers, furniture, fixtures, etc.).

Handle incoming/outgoing mail, couriers, and document dispatches.

Ensure meeting rooms are clean, equipped, and scheduled as required.

Assist in basic filing and documentation for admin records.

2. Transport Coordination:

Travel Management, coordinating with travel agent (Visa, Ticket booking, Travel Insurance, Hotel, Forex Currency

Make sure all the approval are taken for the travel requests

Coordinate transport arrangements for office events, visitors, and ad-hoc requirements.

3. Support for HR & Employee Services:

Assist in onboarding support like desk setup, ID card issuance, and welcome kits.

Help track employee attendance sheets or biometric issues and escalate when required.

Assist HR/admin in planning small events, celebrations, or team gatherings.

Help coordinate distribution of HR circulars, notices, or updates.

4. Vendor & Utility Support:

Liaise with service providers for housekeeping, pest control, water supply, and waste management.

Follow up with vendors on service schedules and payment documentation.

Assist in collecting and organizing invoices and forwarding them to accounts/admin heads.

Key Skills & Competencies:

Basic organizational and multitasking abilities.

Clear verbal and written communication.

Good knowledge of MS Excel and basic administrative tools.

Professional and courteous attitude with internal staff and vendors.

Qualifications & Experience:

Graduate in any stream (Commerce or Administration background preferred).

34 years of experience in office administration or facility coordination.

Share your office on ameet.kadwadkar@innovasolutions.com