Admin Executive

Job Summary

A detail-oriented and organized Admin Executive with strong experience in administrative support and office management. Proficient in Microsoft Excel for data entry, reporting, and analysis, and skilled in creating professional presentations using PowerPoint. Responsible for coordinating daily administrative functions, managing schedules, maintaining accurate records, preparing reports, and supporting cross-functional teams. Known for strong communication skills, the ability to multitask, and delivering high-quality administrative support in a fast-paced environment.

Executive Support:

1. Administrative Support:

• Handle correspondence, including emails, calls, and written communication.
• Prepare expense reports and manage reimbursements.
• Maintain confidentiality and handle sensitive information with discretion.

Administrative Support:

1. Document Management:

• Organise and maintain files, both physical and digital.
• Ensure accurate and timely data entry into systems and databases.

2. General Administrative Duties:

• Respond to inquiries and provide general information to colleagues and

clients.

• Prepare and process invoices, purchase orders, and other financial

documents.

• Maintain CRM (HubSpot) hygiene
• Onboarding of new Fractional Execs, Partners or clients

3. Team Support:

• Provide administrative support to other team members or departments as

needed.

• Assist in organising team events, training sessions, or office activities.

4. Policy and Procedure Compliance:

• Ensure adherence to company policies and procedures in administrative

processes.

• Assist in updating and maintaining administrative records and manuals.

Senior Administrative Support Tasks:

1. Managing Schedules:

• Plan meetings, arrange travel, and coordinate schedules.

2. Supporting Executives:

• Assist with daily tasks, answer phone calls, and screen emails.

3. Organising:

• Maintain calendars, filing systems, and databases.

4. Preparing Reports:

• Create spreadsheets, presentations, and budget reports.

5. Researching:

• Conduct research on events, conferences, and other topics.

6. Training:

• Develop training programs for staff.

7. Evaluating:

• Prepare evaluations of policies, procedures, and problems.

8. Communicating:

• Establish relationships with outside entities and individuals.

9. Supporting Bookkeeping:

• Assist with bookkeeping and payroll activities.

10. Editing:

• Proofread and edit drafts of reports, emails, and other work