At Cuddles Foundation, our mission is to bring holistic nutritional support to every
child fighting cancer in India. We work through partnerships with 40+ government
and charitable hospitals across India that treat underprivileged children for cancer.
Our Nutritionists, explicitly trained for Paediatric Cancer Nutrition, are placed in these
government hospitals. They monitor the child s progress, create diet plans and
nutritional charts, counsel their parents and educate them in home-based nutrition.
We provide children undergoing treatment with food, hot meals, nutritional
supplements, and ration baskets as per their requirements so that the kids have the
strength to fight cancer.
Job summary
The Accounts Executive at Cuddles Foundation plays a pivotal role in managing vendor
relations, facilitating procurement processes, ensuring accurate financial record-keeping,
and maintaining compliance with donor and organizational requirements. Reporting directly
to the Head of Finance, this position is integral to the smooth operation of financial and
procurement functions within the organization.
Key Responsibilities: Vendor Identification and Management
Identify and onboard reliable vendors across India to meet the organization s
procurement requirements.
Ensure vendor compliance by conducting a thorough registration process and
maintaining an updated vendor database.
Establish and nurture professional relationships with vendors to ensure long-term
reliability and efficiency.
Procurement and Order Processing
Address urgent procurement needs and ensure prompt and accurate processing of
Track price variations and maintain vendor pricing details on the designated
dashboard to ensure cost efficiency.
Liaise with vendors to ensure the timely delivery of goods and provide stakeholders
with regular updates on procurement statuses.
Conduct quarterly follow-ups with vendors for balance confirmations and manage
outstanding payments to ensure reconciliation.
Invoice Management and Payment Facilitation
Collect and process invoices, ensuring compliance with donor-audited utilization
certificate requirements.
Ensure invoices are accurately recorded in Tally software and submitted promptly to
enable smooth payment processing.
Monthly Reimbursements and Connectivity Management
Process monthly reimbursement claims efficiently and maintain detailed and
accurate records of internet connections across partner hospitals.
Coordinate with nutritionists to track pending nutrition supplement deliveries and
Maintain and regularly update the fixed asset register, ensuring detailed and accurate
documentation of all organizational assets.
Invoice Booking and Donor Allocation
Accurately record all invoices related to hospital expenses in Tally software, ensuring
Allocate expenses to respective donors in compliance with funding guidelines.
Execution of Hospital MOUs
Ensure all MOU documents between hospitals and Cuddles Foundation are properly
Perform timely and accurate bank reconciliations for assigned accounts to maintain
Update and track donation details from the Razorpay platform to ensure
transparency and accountability.
Prepare and manage the weekly vendor payment file for approvals and ensure timely
Ideal Candidate Requirements-
Experience and Qualifications:
Minimum of 1 year of experience in procurement, accounts, or a related field.
Bachelor s degree in Commerce or a related discipline.
Technical Skills:
Proficiency in Excel and Word for accurate data tracking and reporting.
Expertise in Tally software for recording accounting entries and managing financial
Familiarity with online payment platforms such as Razorpay is an added advantage.
Detail-Oriented: Strong ability to maintain accuracy and precision in financial and
Organized: Capable of managing multiple tasks and meeting strict deadlines.
Team Player: Collaborates effectively with colleagues and external stakeholders
Clear Communicator: Demonstrates polite, concise, and clear communication in all
Proactive: Takes initiative in addressing issues, improving processes, and ensuring
timely delivery of responsibilities.
The Accounts Executive role offers an excellent opportunity to contribute to Cuddles Foundation s mission by ensuring efficient financial operations and robust vendor management. If you are detail-oriented, organized, and passionate about making an impact, we encourage you to apply!