Account Executive

Job Description

Role & responsibilities 1. Invoicing & Documentation Generate and post A/R Invoices & A/R Credit Memos. Create e-Invoices with IRN generation and QR code, especially for clients like Tata Motors. Upload invoices, ASN (Advance Shipping Notice), E-way bills, and delivery challans on customer portals. Ensure timely creation and closure of delivery documents daily. Monitor Accounts Receivable (AR) and ensure that advance payments are appropriately adjusted against AR invoices. 2. Dispatch & Sales Documentation Send scanned tax invoices with supporting documents (Invoice, LR, E-way bill, service report) to customers. Update customer GRN numbers in SAP with co-ordination with customer and maintain delivery records. Track pending Proforma Invoices and open Sales Orders to ensure timely closure. Monitor the status of delivery challans not yet executed. 3. Logistics & Insurance Generate daily transit insurance for outgoing consignments. Maintain accurate and updated marine insurance statements and share with the insurance company along with claim documentation. Coordinate with transporters for end-to-end shipment tracking, including taking GRN details from customer. Maintain records of dispatches and delivery confirmations. Manage document filing for audit readiness and process transparency. 4. Compliance & Control Ensure timely and accurate tax compliance in coordination with internal and external teams. 5. Export & Job Work Tracking Prepare and manage export consignment documentation as per statutory / custom and client requirements. Certificate of Origin, Co-Ordination with CHA Manage job work-related E-waybill generation in coordination with the Service / Store department. Track and report job work delivery challans, ensuring proper documentation and processing. Preferred candidate profile Education: B. Com / M. Com preferred Experience: 46 years in a similar role within the manufacturing or automobile industry. Technical Skills: Proficient in MS Office, especially Excel (VLOOKUP, Pivot Tables, Reporting). Working knowledge of SAP Business One is mandatory. Soft Skills: Strong communication (oral and written) and interpersonal skills. High attention to detail and analytical mindset. Ability to multitask and work under tight deadlines. Self-driven, with a proactive and resourceful approach.