Vendor Management Associate​, AVP

Job Description

: Job Title - Vendor Management Associate, AVP Location - Pune, India Role Description: The Central Ordering Team - iVMO Pune is part of the Infrastructure Vendor Management Officeand partners with the TDI Chief of Staff(s), DB Sponsor(s) and PMO(s) to manage the administrative aspects of the TDI business, allowing them to focus on the delivery of their agreed targets. The Vendor Management Specialist will bring in expertise on Ordering, Invoicing reconciliation, Docusign, and further administrative tasks worldwide. Candidate/ Applicant will be responsible for overseeing and ensuring the flawless execution of Ordering Management processes. The role involves partnering with stakeholders, supporting the Central Ordering team, and managing ordering activities globally; also responsible for metrics and reporting, process improvements, and coordination related to renewal processes for CWRs. This position requires strong organizational skills, the ability to work within virtual global teams, and a solution-oriented attitude. The Central Ordering Team - iVMO Pune is part of the Infrastructure Vendor Management Officeand partners with the TDI Chief of Staff(s), DB Sponsor(s) and PMO(s) to manage the administrative aspects of the TDI business, allowing them to focus on the delivery of their agreed targets. The Vendor Management Specialist will bring in expertise on Ordering, Invoicing reconciliation, Docusign, and further administrative tasks worldwide. Candidate/ Applicant will be responsible for overseeing and ensuring the flawless execution of Ordering Management processes. The role involves partnering with stakeholders, supporting the Central Ordering team, and managing ordering activities globally; also responsible for metrics and reporting, process improvements, and coordination related to renewal processes for CWRs. This position requires strong organizational skills, the ability to work within virtual global teams, and a solution-oriented attitude. What well offer you 100% reimbursement under childcare assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Accident and Term life Insurance Your key responsibilities: Pro-actively work and partner with all stakeholders to ensure flawless execution of Ordering Management processes. Develop a comprehensive understanding of the activities required to execute the Ordering Management function. Support the Central Ordering team in providing optimum service levels to the business lines supported. Manage ordering activities for TDI globally, including creating purchase requests in dbBuyer, invoice reconciliation, triggering payments, and closing purchase orders based on organizational requirements. Oversee metrics and reporting for scorecards, pipelines, SLA adherence, and controls. Continuously develop and implement process improvements along the chain of Ordering Management activities. Support and coordinate renewal processes for CWRs. Lead meetings with stakeholders, prepare and document meetings, track progress, and communicate updates to stakeholders. Undertake specific functions within the relevant areas as identified for the specific divisions within TDI. Manage multiple ad hoc and short timeframe requests. Work with team members to identify areas of focus where training may improve team performance and enhance ordering processes. Support key people initiatives and communication activities within the group. Mentor junior team members and new joiners, providing guidance and support to help them integrate and succeed in their roles. Foster a collaborative and inclusive team environment, encouraging knowledge sharing and continuous learning. Support the overall growth of the team's efficiency and operations by identifying and implementing best practices. Lead by example, demonstrating strong work ethics and a commitment to excellence. Your skills and experience: Strong understanding of Business Management functions, Procurement Management, and familiarity with Financial Governance processes. Experienced user of MS Project and MS Office (Word, Excel, PowerPoint, etc.). Proven experience in coordinating with internal stakeholders (Business, COO, Finance, Compliance teams). Knowledge of SAP Ariba or similar Procurement management tools is a must. Ability to work within virtual global teams in a matrix organization and across all levels of management and staff. Solution-oriented attitude with the capability to identify and structure issues, run accurate analysis, and socialize recommendations with the team. Strong organizational skills and the ability to work against tight deadlines with a high level of accuracy. Experience in process optimization and implementing best practices to improve efficiency. Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders. Excellent English language skills (verbal and written); knowledge of German is appreciated but not mandatory. 9-13 years of experience in a similar role is required. How well support you