4 Supplies Management Jobs

As an Executive Assistant in the trading industry, you will play a crucial role in supporting senior executives to effectively manage their day-to-day operations and ensure the seamless functioning of the business. Your responsibilities will encompass a wide range of tasks across various areas, including administrative support, office management, financial management, project coordination, client and stakeholder relations, research and reporting, confidentiality, support for trading activities, technology and systems management, and personal assistance. You will be responsible for providing administrative support to senior executives, which includes managing their calendars by scheduling meetings, appointments, and events. Additionally, you will coordinate travel arrangements, handle correspondence, and prepare documents such as reports and presentations. In terms of office management, you will oversee supplies management to ensure the office is well-stocked, coordinate with vendors for office supplies and services, and manage facility-related aspects like cleanliness, security, and maintenance. Financial management tasks will involve tracking executive expenses, reconciling credit card statements, and assisting in budget preparation, monitoring, and financial reporting. You will also support in project coordination by assisting in planning and execution and monitoring project timelines to ensure deadlines are met. Your role will also involve maintaining client and stakeholder relations by acting as a point of contact for clients, scheduling meetings, and organizing corporate events. You will conduct market research on trends and competitors, prepare reports on business performance, and handle confidential information with discretion. Support for trading activities will include assisting in trade documentation preparation and processing, as well as coordinating with trading teams to ensure smooth operations. Proficiency in software tools like Microsoft Office, CRM systems, and trading platforms will be essential for effective technology and systems management. Moreover, you will also provide personal assistance by managing personal tasks for executives, handling errands as required, and demonstrating adaptability, strong organizational skills, and the ability to multitask effectively. The specific responsibilities may vary depending on the company size and trading activities scope, but the core traits of an Executive Assistant in this role include attention to detail, confidentiality, and excellent communication skills.,

As an office assistant, you will play a crucial role in ensuring the smooth operation of the office environment. Your responsibilities will include scheduling appointments, welcoming clients, and managing office supplies. Additionally, you will be tasked with a variety of clerical duties to support the overall functioning of the office. Your primary tasks will revolve around effective communication with clients and visitors. This will involve answering phone calls, responding to emails, and interacting with individuals who visit the office. You will also be responsible for scheduling appointments for both clients and staff members, ensuring that all parties are accommodated efficiently. In terms of organization, you will be expected to maintain an orderly filing system for both electronic and physical documents. This will involve categorizing and storing information in a manner that is easily accessible when needed. Furthermore, you will oversee the office supplies, which includes ordering new items, monitoring inventory levels, and keeping supply areas well-stocked. Another aspect of your role will involve making travel arrangements for staff members, such as booking reservations and accommodations. You will also be involved in coordinating and organizing meetings, handling incoming and outgoing mail, and greeting clients, new staff, and prospective employees in a professional manner. Additionally, you will be responsible for creating memos and reports for internal and external use, as well as performing data entry tasks for various purposes including marketing and compliance. This position is full-time and permanent, suitable for fresher candidates. Benefits include provided food, and the work schedule consists of day and morning shifts with the possibility of a performance bonus. The work location is in person, requiring your physical presence at the office.,

As a Housekeeping Executive at our Cinema located in Greater Noida, Uttar Pradesh, your role will be crucial in maintaining the cleanliness and organization of our facilities. You will be responsible for overseeing the housekeeping staff, coordinating with other departments, and ensuring that cleanliness standards are consistently met. Your duties and responsibilities will include assigning tasks to team members, inspecting work to ensure it meets cleanliness standards, and coordinating cleaning schedules for various areas such as lobby, washrooms, kitchen, and cinema auditoriums. You will also be responsible for inventory management of cleaning supplies and linens, investigating and addressing any concerns regarding housekeeping services or equipment, and ensuring that all housekeeping staff are well-trained and following standard operating procedures. In addition to managing day-to-day housekeeping operations, you will also be involved in coordinating with external vendors for services like pest control and laundry, handling guest complaints and service recovery measures, and overseeing the maintenance and repair of cleaning equipment. The ideal candidate for this position should have a minimum of 1 year experience as a Housekeeping Executive, with excellent attention to detail and the ability to work effectively in a team. While male candidates should be willing to work in rotational shifts, female candidates can opt for morning shifts only. A degree in Hotel Management would be preferred for this role. This is a full-time, permanent position with additional benefits such as Provident Fund, Private Medical Insurance, and opportunities for career growth within the organization. If you are a detail-oriented individual with a passion for maintaining cleanliness and ensuring a positive guest experience, we encourage you to apply for this position. Please note that the work location is at our office in Greater Noida and candidates should be fluent in Hindi and English. Day shift availability is required, with night shift availability being preferred. If you meet the qualifications and are excited to take on this rewarding role, we look forward to receiving your application.,

Key Responsibilities: 1. Office Operations & Facilities: Oversee and manage daily office administration activities. Maintain cleanliness, hygiene, and functional workspaces in coordination with housekeeping staff. Liaison with building management and facility vendors for maintenance and utilities. 2. Vendor & Supplies Management: Manage and coordinate with vendors for housekeeping, pantry, stationery, and general office supplies. Ensure timely procurement and delivery of materials and services. Maintain records of purchase orders, vendor payments, and supply inventories. 3. Staff Supervision: Supervise housekeeping and security teams; manage their attendance, discipline, and work schedules. Conduct periodic performance checks and provide necessary feedback or training. 4. Asset & Inventory Management: Maintained and tracked inventory of office assets, including computers, laptops, and related IT equipment. Manage allocation, issuance, and return of assets to/from employees. Coordinate with the IT department for repairs or replacement. 5. Interdepartmental Coordination: Provide administrative support to all departments for seamless day-to-day operations. Act as a single point of contact for resolving administrative issues. 6. Travel & Accommodation Arrangements: Manage domestic and international travel bookings, including flights, trains, and local transport. Book hotel accommodations for employees, guests, and management as per requirements. Coordinate travel itineraries and assist travelers with documentation. 7. Visa & Immigration Process: Handle visa processing, immigration documentation, and appointment scheduling for business travel abroad. Coordinate with embassies, consulates, and travel agents for smooth visa approvals. Maintain and update records of employees' passports, visa status, and travel history. 8. Events & Engagements: Organize and support internal events, festivals, off-sites, team outings, and client visits. Coordinate with vendors and internal teams for event logistics. 9. Budget & Expense Management: Track administrative expenses and prepare reports for management review. Ensure cost-effectiveness in purchases and vendor services. Bachelor's degree in any discipline. 2-4 years of experience in office administration, facility management, or travel coordination. Strong understanding of travel booking systems and visa processes. Excellent verbal and written communication skills. Proficiency in the MS Office Suite and Google Workspace. Strong organizational, problem-solving, and negotiation skills. Ability to multitask and work under pressure.