Experience Required: 1015+ years in pharmaceutical tenders, distribution, institutional sales, or similar ( DGFMS, ARMY, ESIC, R&R, BASE, Military and hospitals) Job Purpose: To lead and manage all aspects of tender operations within the pharmaceutical distribution business, including tender identification, bidding strategy, document submission, pricing analysis, compliance, and post-award execution. The role ensures competitiveness, profitability, and full regulatory adherence in all tender activities (government, institutional, Defense). Key Responsibilities: Tender Strategy & Management Lead and oversee the entire tendering process (pre-qualification to award). Monitor tender portals and procurement websites for relevant opportunities. Develop and execute winning tender strategies aligned with business goals. Coordinate with sales, regulatory, legal, and finance teams to prepare and submit compliant bids. Documentation & Compliance Ensure timely submission of tenders with all required technical, commercial, and legal documentation. Maintain updated registrations, licenses, and product dossiers for tender submissions. Ensure compliance with country-specific procurement laws, Good Distribution Practices (GDP), and internal SOPs. Pricing & Costing Work with finance and procurement teams to finalize competitive pricing strategies. Analyze competitor pricing, historical bid data, and market trends to optimize bid submissions. Liaison & Stakeholder Management Build and maintain strong relationships with government bodies, hospitals, procurement agencies, and institutional buyers. Act as a point of contact for all tender-related queries and negotiations. Post-Award Execution Coordinate with supply chain/logistics for order fulfillment post-award. Monitor contract performance, delivery schedules, and service-level agreements (SLAs). Ensure timely invoicing, payment follow-ups, and documentation closure. Team Leadership Manage and mentor the tender operations team. Ensure continuous training on new tender platforms, compliance updates, and industry standards. Key Skills & Competencies: In-depth understanding of pharmaceutical regulatory frameworks and tendering procedures (both local and international). Strong analytical, negotiation, and strategic planning skills. Excellent communication and documentation skills. High attention to detail and deadline-oriented. Proficiency with tender portals, MS Office, and Defense Portals, State portals. Educational Qualifications: Bachelor’s degree in Pharmacy / Life Sciences / Business Administration. MBA or equivalent in Supply Chain, Marketing, or Healthcare Management (preferred). Key Performance Indicators (KPIs): Win rate of tenders submitted (%) Timeliness and compliance of bid submissions Revenue and margin from tender business Contract fulfillment rate and customer satisfaction Role & responsibilities Preferred candidate profile
