Senior Officer - Legal & Secretarial

Location : Baner, Pune (Corporate Office)

Role & responsibilities

Manage Legal & Secretarial Compliances

• Oversee a comprehensive array of secretarial compliances, encompassing activities such as Annual Filing (XBRL), DPT-3, MSME, FLA, CSR-2, DIR-8 & MBP-1, CRA-2, CRA-4, and KYCs. Ensure all regulatory obligations are met accurately and in a timely manner.
• Direct efforts towards managing specific secretarial compliances, including MSME, Sec 188, and Sec 186, to guarantee adherence to legal requirements.
• Oversee various additional compliance tasks, including handling incorporations, share transfers, changes in auditors or directors, charge creation or modification, BEN-2 filings, company closures, acquisitions, and increases in authorized share capital.
• Enforce and adhere to Standard Operating Procedures (SOPs) related to both pre- and post-incorporation compliances.
• Manage FEMA (Foreign Exchange Management Act) compliances, including activities such as Foreign Liabilities & Assets (FLA) Return, Annual Performance Report (APR), and Overseas Direct Investments (ODI).
• Manage Foreign Subsidiary Compliances - annual filing (XBRL), Maintaining of Register of Registerable Controllers & Nominee Directors, SBF Membership Exemption, filing details of employees with Ministry of Trade of Singapore, Change in Director, bank account/ demat account opening documentation and coordination.

Board meetings and CSR

• Systematically maintain statutory registers, upholding the integrity of records for compliance and audit purposes
• Review minutes of Advik Group Companies (Incl. Notice, Agenda, Attendance Register as well)
• Assess CSR (Corporate Social Responsibility) liabilities and track expenditures, while ensuring strict adherence to Schedule VII of the Companies Act, 2013.

Corporate governance & Compliance

• Liaison & coordinate with secretarial consultants and bankers.
• Maintain a board resolution tracker, ensuring that board decisions are tracked and acted upon accordingly
• Maintain and comply secretarial calendar.
• Facilitate the registration process for MSME and LEI, staying compliant with relevant regulations.
• Check applicability/ non-applicability of various company law provisions
• Take responsibility for compounding offences, condoning delays, and addressing ROC notices to maintain good standing with regulatory authorities.

Documentation

• Document and maintain records for board and CSR meetings, ensuring that all relevant details are preserved for reference.
• Invoice processing and maintaining Invoice Tracker.
• Draft documents related to companies, trusts, and Hindu Undivided Families (HUFs), encompassing items like board resolutions, shareholder and director lists, authorized signatory details, and Ultimate Beneficial Owner (UBO) documents.

5. Monitor Monthly Production and Consumption Plan (MPCP) activities, tracking production and consumption activities for effective compliance.

6. Daily Work Management

7. Keep the Avantis legal compliance software up-to-date and ensure it reflects the latest legal requirements and standards.

8. Participate in various trainings- organized by ICSI or Advik

Preferred candidate profile

Qualified CS with 2+ years of experience in manufacturing sector

Member of ICSI

- Flexible working hours