Senior Executive-Procurement Operations

Key Roles and Responsibilities :

• This role would be focused on providing operational support to for Direct and Indirect materials.
• The role involves extensive coordination with warehouse, supply chain teams at site and at Mumbai office.
• Monitor solvent tank levels and accordingly initiate the purchase order process
• Coordinate with finance department and CHAs for import shipment clearance
• Generate stock transfer orders for Bonded warehouse to plant locations
• Coordinate with transporters for loading/unloading activities of solvents
• Work with site buyers to procure raw materials such as API, KSI, Excipients , Chemicals , Fuel and gases
• Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
• Maintain accountability for service delivery, which would primarily include:
  • Conversion of Purchase requisition into duly approved Purchase orders for:
  • Manage Vendor Communication Process
    • Follow-up for Order confirmation and on time delivery of goods/services
    • Handle 2nd line communication for goods returns (defective goods etc.)
    • Liaise with AP team for payment related queries from vendors
  • Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
  • Resolve vendor queries through Vendor Help desk
  • Ensure up-to date documentation as per Internal and Statutory audit requirements
  • Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation and service
  • Work with APAY team to resolve 3 Way mismatch issues
  • Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, and vendor master is updated.
  • Maintain Standard Operating Procedure of in-scope processes and timely update it.
  • Develop procurement related MIS to report agreed SLAs
  • Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
• Work towards standardizing PR to PO process across various plants and business within PEL
• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
• Identify and promote opportunities to leverage best practices and global standards within GBSS.
• Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
• Develop and maintain a strong team environment and build strong competencies in the team.

Qualifications