SCM - MRO (Non BOM) - Asst. Manager

Job Title:

Department:

Reports to:

Location:

Job Summary:

Key Responsibilities:

Vendor Sourcing and Management:

• Identify and source vendors for required MRO items.
• Conduct preliminary audits for projects exceeding 50 Lakhs, including vendor site visits.
• Negotiate with vendors to secure competitive pricing and favourable terms.
• Monitor vendor performance to ensure adherence to quality standards, delivery schedules, and contractual obligations.

Procurement Process Management:

• Create RFQs in the system and secure necessary approvals.
• Manage the complete procurement cycle from Purchase Request (PR) to Purchase Order (PO) generation using SAP system.
• Coordinate with logistics teams to ensure timely and smooth delivery of materials.
• Verify and process shipment documents, ensuring all required documentation (e.g., Material Safety Data Sheets for hazardous materials) is complete.
• Handling the import shipments

Contract and Payment Management:

• Ensure contract terms, including payment terms and warranties, are aligned with company policies.
• Follow up on payments and ensure timely release of funds to vendors.

Stakeholder Collaboration:

• Work closely with requestors to ensure timely creation of PRs with detailed specifications.
• Coordinate with warehouse and finance teams for the processing of invoices and payments.
• Participate in committee meetings for high-value projects, ensuring alignment with user department and finance.

Documentation and Compliance:

• Maintain accurate and up-to-date procurement records, documentation, POs, and vendor contracts.
• Ensure compliance with internal and external audit requirements, industry regulations, and legal requirements throughout the procurement process, including ethical sourcing practices and environmental standards.
• Oversee the creation of new vendor codes and maintain a checklist for vendor onboarding.

Qualifications:

• Any degree.
• Proven experience in procurement or purchasing roles, preferably in an EMS Industry.
• Strong communication & negotiation skills and ability to manage vendor relationships.
• Proficiency in SAP and Microsoft Office suite.
• Knowledge of procurement processes, contract management, and compliance requirements.