9 Sales Documentation Jobs

Provide backend support to the sales team by preparing quotations, proposals, and sales documentation Coordinate with internal departments (such as logistics, finance, and operations) to ensure timely order fulfillment Maintain and update customer databases and sales reports Track order status, follow up on deliveries, and communicate updates to the sales team and clients Assist in preparing sales presentations, reports, and performance dashboards Respond to customer inquiries via email/phone and ensure timely resolution in coordination with the front-line sales team Support in preparing MIS reports, sales trackers, and performance analytics Maintain confidentiality and accuracy of all customer and sales-related data

1. Maintenance of Sales records. Such as Customer PO, Contracts, Correspondences. 2. Coordination with sales engineer on PO, Delivery status, Dispatch instruction & Delivery status. 3. Coordination with other department for dispatches & Logistics.

Must to have experience To assist the sales coordinator, focusing mostly on any sales documentation and providing feedback to customers and internal stakeholder coordination. To ensure an efficient tracking system of all event paper-work.

Job Type: Full-Time (9.00 AM TO 6.00 PM ) Experience: 1-3 years (Freshers with good communication skills may also apply) Role & responsibilities Prepare and send quotations to clients Candidate Must be Handle India Mart and Trade India Portal Handle customer inquiries via phone, email, and messages Maintain client database and follow up on leads Coordinate with the production and dispatch teams Generate sales reports and maintain sales documentation Assist in order processing, billing, and logistics support Provide after-sales support and manage feedback Preferred candidate profile Graduate in any discipline Good communication skills in English, Hindi, and Gujarati language Proficient in MS Office (Excel, Word, Email, Presentation) Basic knowledge of CRM or ERP systems (preferred) Ability to multitask and prioritize work Positive attitude and a team player

Responsibilities: Generate leads through marketing efforts Manage client relationships Coordinate sales activities with team members Close deals through persuasive selling techniques Prepare sales documents accurately Sales incentives

Key Area of responsibilities: 1 Strategic Key Account Planning i. Assist in developing and executing strategic plans for key accounts, aligned with the companys annual sales goals and business objectives. 2 Key Customer Management i. Support the management of a portfolio of large, global multinational companies with geographically dispersed manufacturing operations. ii. Act as a liaison between the company and customers, ensuring seamless coordination across locations. 3 Sales Negotiation & Target Setting i. Assist in Negotiation of annual contracts, setting sales targets, develop sales strategies to achieve greater penetration. ii. Closely monitor performance against budget and support in taking corrective actions wherever required. iii. Performance Monitoring & Corrective Action iv. Track sales performance against budget and planned targets. v. Identify gaps, analyze root causes, and support in implementing timely corrective measures to ensure sales objectives are met. 4 Relationship Management i. Build and maintain strong, long-term relationships with key customer stakeholders across functions including procurement, R&D, operations, and senior leadership. ii. Serve as a trusted advisor to key accounts, ensuring high levels of customer satisfaction and engagement. 5 Customer Service Excellence i. Ensure delivery of world-class service standards by working closely with supply chain, logistics, and customer service teams. ii. Proactively resolve customer issues and ensure timely order fulfillment, quality assurance, and post-sales support. 6 Customer Feedback & Continuous Improvement i. Actively gather and analyze customer feedback to identify improvement areas. ii. Drive initiatives that translate insights into actionable improvements in product offerings, service delivery, or processes. iii. Promote a culture of continuous improvement and be a proactive change agent within the organization. 7 Market Intelligence & Trends Monitoring i. Stay informed about market trends, competitor activities, and emerging customer needs. ii. Provide timely insights and strategic recommendations to management for adapting to market changes and capitalizing on new opportunities. Skills Required: Communication Skills Negotiation Skills Customer Relationship Management Problem Solving Customer-Centric Mindset Data Analysis & Sales Forecasting Market Intelligence & Competitor Analysis MS Excel & PowerPoint

Export Sales Documentation : - Preparation of Export invoice in USD, preparation of Tax Invoice in Tally, taking photos of containers with agent seal & E seal, preparation of self-sealing declaration, Packing list, VGM, Annexure A, Non-Hazardous declaration. - All the documents sent to CHA for checklist and shipping Bill - Generation of E Way bill, Publish E seal on portal then dispatch the container - Send MIS report related to Export to H.O. along with documents - GST Tax invoice generation. - Domestic Sales Documentation. - On receipt of ORDF ensure to check quantity, tracking of quantity, rate, PO number, GST, Net weight & Gross weight. - Generation of E Way bill, Publish E seal on portal then dispatch the container. - Eway bill is to be generated for each, to and fro movement of goods, between locations. - Prepare reports of daily Sales, Return sales. - In coming Material Documentation. - Maintain register daily RG 23 A Part-1(Invoice Entry). - For Base oils and packing material. - Taking of Input of GST credit of all the bills of Raw material, Packing material and other material - Maintain daily Sales report and Receipt reports - Maintenance of GST Inward and Outward register separately MIS: - Prepare monthly Finish goods and Raw material stock report of CPCPL & UPCL. - Prepare monthly sales, purchase, and GRN register. - Store Administration & General Activities. - Prepare GRN as per requirement in absence of Store In charge. - Obtain permission from MIDC to install Monsoon roof shed. - Ensure to check seal of container in absence of concern Logistics export sales. - General Management: Adherence to SOP & work practices. - Adherence to SOP and work practices. - Shift Management. - Ensure monthly shift schedule adherence. - Ensure availability of Commercial representative in all shifts.

Roles and Responsibilities Generate leads through various channels such as social media, networking, and marketing campaigns. Handle walk-in and online used car sales inquiries Explain vehicle history, certification details, and pricing Develop strong relationships with customers to understand their needs and preferences. Conduct site visits to assess customer requirements and provide solutions using our product offerings. Prepare sales documentation accurately and efficiently for successful transactions. Meet targets set by the company while maintaining high levels of customer satisfaction. Desired Candidate Profile 2-5 years of experience in automobile sales or related field (preferably used car sales). Ability to understand used car market trends and work in feilds Strong communication skills with ability to build rapport with customers. Proficiency in lead generation, target achievement, product knowledge, driving skills (for site visits), and sales documentation.

Job Title : Sales Operation Location State : Karnataka Location City : Bangalore Experience Required : 4 to 5 Year(s) Shift: Night Shift Work Mode: Onsite Position Type: Contract Openings: 3 We are looking for immediate joiners Interested candidate share there updated resume sangeeta.t@varite.com For more information contact sangeeta @ 8929376486 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: Maintain the integrity of sales records, working with sales and internal operations team • Running reports for sales intelligence and forecasting by building analysis in Oracle Business Intelligence • Review collected data for accuracy, and present findings to the Operations Director/Manager • Excellent understanding of all tools and applications to ensure that all business deals are managed smoothly • Provide support to sales member for structuring of deals and processing deals in the system • Handle or escalate issues and queries connected to the data collection and processing process, quickly, accurately and professionally. • Develop and maintain good working relationships with internal support groups (shared service centre), to ensure data processing is managed in a timely and accurate manner. • Manage the flow of order booking, invoicing, revenue, in a timely fashion • Manage the flow from Purchase request till Purchase Order closing on time. • Operate in line with business policies and procedures, ensuring sales adherence to business practices. • Maintain documentation of the processes related to Sales transactions. Essential Job Functions: Profile: • Experience in Essential functions below4- 5 years • Highly computer literate - Essential • Excellent English verbal and written communication skills Essential • Advanced MS Excel skills Essential • Experience in building analysis and dashboards in Oracle Business Intelligence (OBI EE) Good to have • Knowledge of SQL and experience of running SQL queries in Oracle SQL developer Good to have • Experience in using Oracle Sales Cloud (Fusion CRM) Good to have Qualifications: B.TECH/ M.TECH/MCA/ BCA/ MBA/BBA/B.COM How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.