11 Record Management Jobs

We are looking for a knowledgeable and experienced HVAC Technician to install, maintain, and repair HVAC systems in residential and commercial settings The ideal candidate will have a strong understanding of HVAC systems, excellent troubleshooting skills, and a commitment to customer satisfaction Responsibilities: Install new heating, ventilation, and air conditioning systems according to specifications and company standards Perform routine maintenance on HVAC systems to ensure they are operating efficiently Diagnose and repair HVAC system issues promptly and effectively Test HVAC systems to ensure they are functioning correctly and make adjustments as needed Keep accurate records of all maintenance and repair work performed Provide exceptional customer service and communicate effectively with customers regarding the status of their HVAC systems Stay up-to-date on the latest HVAC technology and industry trends Adhere to all safety protocols and regulations while performing HVAC work

We are looking for a detail-oriented and proactive Admin Executive to manage daily office operations, ensure smooth coordination across teams, and handle administrative logistics efficiently. Key Responsibilities: Office Management: Oversee day-to-day office activities, ensuring cleanliness, organization, and proper upkeep of infrastructure. Document & Record Management: Maintain accurate company records, including contracts, invoices, and employee files. Manage both physical and digital filing systems. Communication & Coordination: Handle incoming/outgoing calls, emails, and mail. Liaise with vendors, service providers, and internal teams for timely task execution. Logistics Management: Coordinate courier services, manage shipment documentation, and track deliveries to ensure timely receipt/distribution.

JOB SUMMARY - We are looking for a detail-oriented and dynamic International Shipment Logistics Coordinator to support global logistics operations. The role will involve documentation and coordinating international shipments ensuring timely delivery, compliance with export regulations, and smooth communication between production, quality, and logistics teams. ROLE & RESPONSIBILITY Shipment Coordination: Manage end-to-end export and import shipments of lecithin and lipid products via sea/ air/ road routes, ensuring alignment with customer schedules and regulatory requirements. Documentation & Compliance: Prepare and verify shipping and export documentation such as commercial invoices, packing lists, health certificates, COO, and bills of lading in compliance with global food-grade regulations, while keeping track of any documentation changes as per country we trade with Freight & Vendor Management: Coordinate with shipping lines, freight forwarders, CHA, and third-party logistics providers for container bookings, vessel schedules, and pickup arrangements. Quality & Sampling Coordination: Liaise with the QA/QC department to ensure COA, pre-shipment sampling, and product release documentation are in place before dispatch. Customs & Regulatory Adherence: Ensure accurate declaration of HS codes, INCOTERMS, and product specifications as per destination countrys import norms. Shipment Tracking & Reporting: Monitor shipment progress, proactively address delays or disruptions, and provide regular status updates to sales and customer service teams. Inventory Coordination: Interface with production and warehouse teams for dispatch readiness and stock availability to meet export schedules. Record Management: Maintain complete shipment files, including signed documents, PODs, export declarations, and certificates Education- Bachelors degree in Logistics, International Business, Supply Chain, Food Technology, or related field.

Role Purpose The purpose of this role is to interpret data and turn into information (reports, dashboards, interactive visualizations etc) which can offer ways to improve a business, thus affecting business decisions Dos 1. Managing the technical scope of the project in line with the requirements at all stages a. Gather information from various sources (data warehouses, database, data integration and modelling) and interpret patterns and trends b. Develop record management process and policies c. Build and maintain relationships at all levels within the client base and understand their requirements. d. Providing sales data, proposals, data insights and account reviews to the client base e. Identify areas to increase efficiency and automation of processes f. Set up and maintain automated data processes g. Identify, evaluate and implement external services and tools to support data validation and cleansing. h. Produce and track key performance indicators 2. Analyze the data sets and provide adequate information a. Liaise with internal and external clients to fully understand data content b. Design and carry out surveys and analyze survey data as per the customer requirement c. Analyze and interpret complex data sets relating to customers business and prepare reports for internal and external audiences using business analytics reporting tools d. Create data dashboards, graphs and visualization to showcase business performance and also provide sector and competitor benchmarking e. Mine and analyze large datasets, draw valid inferences and present them successfully to management using a reporting tool f. Develop predictive models and share insights with the clients as per their requirement Deilver No.Performance ParameterMeasure1.Analyses data sets and provide relevant information to the clientNo. Of automation done, On-Time Delivery, CSAT score, Zero customer escalation, data accuracy Mandatory Skills: Informatica Data Analyst. Experience: 8-10 Years.

Key Responsibilities: Handle data entry tasks, record management, and documentation. Verify, organize, and maintain files, records, and documents. Coordinate with other departments for smooth flow of information. Assist in preparing reports, MIS, and other documentation as required. Perform quality checks and ensure accuracy of data. Respond to emails, queries, or requests related to administrative support. Maintain confidentiality and integrity of company data. Support the team in day-to-day office operations and tasks.

Responsibilities Create and maintain long-term relationships with clients Asking for payment from clients over the phone and by mail. Need to do regular follow up regarding the payment Understand client queries and solve the queries in proper manner. Give or support the participants/clients about company products or services. Acting as a point of contact for complaints and escalating issues to the concerned department. Manage CRM data, ensuring accuracy and completeness of customer records. Preference will be given to the candidates from Hotel/Hospitality industry experience in dealing with clients.

What this job involves: Responsibilities Financial Management Chief Engineering gives inputs for proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses. To manage and control all critical spares for all installations as per manufacturer recommendation and inventory. Operations Management To carry out all engineering & operational procedures. To liaise with local authorities (M&E related) for facility related issues and for all statutory related compliances at all times To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations. Ensure proper functioning of the following system in the facility All Electrical Systems All HVAC system All PACs Water, Plumbing, Sanitary Systems Elevators/Lifts Cafeteria equipments To ensure that all maintenance related schedules & shut down in consultations with OEM & Accenture are followed. Daily inspection of logbooks, history card, checklist, escalation charts, OCP & PPM schedules etc. for a better management of engineering systems. To ensure an uptime of 100% and set up the practices to deliver seamless service to Accenture To update and maintain all statutory documents like CIEG, Fire, Lift, Explosive, Pollution Control, etc related to M&E operations. To initiate energy management program for reducing the cost on utilities Handle (if needed) small renovation projects from initiation to completion To ensure and guide the technical staff for closures for all Workplace technical issues in the facility To adhere to 52 weeks annual M&E maintenance schedule. To maintain consistency on agreed SLA & KPI with the client. To coordinate with transition team during go-live of new facilities. To participate during emergency evacuation procedure and manage all health & safety issues. Prepare and collate data related to vendor performance and escalate as required. Track the usage of e-fit facility tool (IMT, VMT, Sites ops modules, Site Inspection Tool) as per defined scope. Track all PM work orders in 360 facility tool and QMS on monthly basis. Ensure 100% adherence to M&E onboarding process, back to Basic conducted by DE. Ensure monthly meeting is held with builder and track the MOM by updating the status. Ensure all the mandatory trainings are conducted as per schedule. Conduct onboard training for new joiners. To have a close tab on individual DEs core responsibilities and assist CE on performance evaluation. Coordinate for execution of works related to IC requests without escalations. Making of DE shift roster and reviewing M&E, BMS shift schedule. To go for facility, walk around and ensure Walk around map & Guide is followed and maintained. To assist Facility Manager in all such ISO, Internal, External, audits that happen at Accenture and ensure necessary documentation are done. To coordinate with DM team for any issues that need help. Important and VIP client visits to be coordinated with Events team and should be managed without escalations. Should conduct all the scheduled meeting and focus meets with projects as per calendar. Should participate and manage half yearly fire drill. All the relevant checklist to be governed and maintained as per requirement. Additional activities : New initiatives Assisting WM during crisis situation/BCP. Records Management To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities To update & maintain all records on a daily basis (Logbooks, History Cards, Equipment details, Service Reports, Incident Reports etc.) Reporting Management Daily Report DSR/walk around guide, SLA Report, Engineering report Weekly report Major highlights, zonal point, Weekly R&M tracker Monthly Report MMR, fortnightly central store SIH report, Energy Report, IIEE Report, Major works carried out report & Equipment Status Report, LCD Projector Report, Statutory Compliance Report, Monthly report Yearly report Prepare R&M & Utility projections. Escalation to be followed during an incident as per escalation matrix. Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Education and experience Qualification :BE / BTECH / Diploma Industry Experience : Minimum 10-12 years Technical Skills :M&E Related Equipment, MS Office & Mail communication, Generic Skills : Result oriented & Team leader Behaviors : Teamwork, Learning attitude & Positive thinking What you can expect from us Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Face to Face Interview at Gurgaon. Excellent Communication Skills. Male/ female both can apply. Maintaining Dashboards/Presentations/MIS. Financial Analysis & Reporting. Business Process Improvement. Data Management & Governance. Support & Training. Required Candidate profile We are looking candidates for Business Analyst/Data Analyst profile. Location- Gurgaon(HO) Industry- Retail Preferred Industry- Any with Excellent Comm. Skills Candidate should be graduate.

Note: Apply only if fine to work at hospital and location Good communication skill. Updating records and files in portal Knowledge in computers like MS office. Usage of company platform for patients data updation. Database management. Good interpersonal skill. Coordination with other team members and internal department of the hospital Share daily activity report to the reporting manager

Job Summary The HR and Administration Executive is responsible for managing the daily administrative and human resource operations of the organization. This role involves recruiting and onboarding employees, maintaining employee records, managing compliance and payroll processes, and ensuring smooth administrative functions to support business objectives. Key Responsibilities Human Resources Recruitment & Onboarding Develop and post job advertisements across multiple platforms. Screen resumes, schedule interviews, and assist in candidate selection. Conduct onboarding, induction, and training sessions for new hires. Employee Relations Address and resolve employee grievances promptly. Foster a positive workplace environment through engagement initiatives. Provide support for performance evaluations and feedback discussions. Compliance & Record Management Ensure adherence to statutory compliance (ESI, PF, labor laws, etc.). Maintain up-to-date employee records and databases. Handle ISMS and ISO audit requirements related to HR processes. Payroll & Benefits Process payroll with accuracy and maintain confidentiality. Administer health insurance, ESI, and other employee benefit schemes. Manage leave and attendance systems in line with company policies. HR Analytics & Reporting Maintain recruitment and post-recruitment trackers. Prepare HR reports, analyze data, and provide actionable insights. Administration Manage office facilities, supplies, and vendor relations. Oversee access control, CCTV, and other administrative systems. Plan and coordinate office events, meetings, and travel arrangements. Ensure the office complies with health, safety, and environmental regulations. Employee Engagement Organize annual events, monthly incentive programs, and recognition awards. Conduct employee satisfaction surveys and recommend improvements. Exit Management Oversee the relieving process and full & final settlements. Conduct exit interviews and maintain records of feedback. Skills & Qualifications Bachelors degree in human resources, Business Administration, or related field. 2+ years of HR and administrative experience preferred. Strong knowledge of labor laws, payroll systems, and compliance. Proficiency in MS Office (Word, Excel, PowerPoint) and HRMS software. Core Competencies Team Collaboration Confidentiality and Integrity Attention to Detail Proactive Problem-Solving Time Management

1. Administrative Support: o Manage Schedules o Appointments o Metting for senior legal staff 2. Documentation: o Prepare o Proofread o File legal documents o Correspondence o Reports with Precision 3. Client Interaction: o Serve as the first point of contact for clients, o handling calls and inquiries with professionalism. 4. Office Coordination o oversee office supplies o equipment maintenance o ensure the workspace is organized. 5. Record Management: o Maintain and update legal files both physical and digital o ensuring confidentiality 6. Travel Arrangements: o Develop and execute sales plans to meet and exceed revenue targets. 7. Meeting Assistance: o Take minutes during meetings and prepare detailed summaries. 8. Deadline Monitoring: o Track and remind the legal team of critical deadlines and court dates.