Purchase Executive

Job Description

NOTE : IMMEDIATE JOINERS ARE PREFERRED 1) Receive different kind of PR and requirement from different department (Production Consumables, Microbiology, BT, R&D, QC, Russia Project, Maintenance (Asset, Domestic, Import, Service), Pharmacopeias of RA from our End User. 2) Source Vendors according to material and float enquires for the quotation. Minimum 2-3 quotes require for comparison. 3) After getting the quote, take technical confirm with our end user and check all the technical points of quotation like delivery time, payment terms, warranty, inclusion, exclusions etc. 4) Discuss and negotiate with vendor for the best price and delivery time of material. 5) Accordingly prepare comparison sheet and budget sheet and handover that sheets to reporting HOD for approval. 6) After finalization of all the things, check that vendor is our existing vendor or not in SAP. If existing vendor is not there we have to create that vendor in SAP by taking required documents from Vendor. 7) After checking all the things in PR (proper material description, quantity, uom, cost centre etc.) will proceed to raise PO in SAP. 8) After completion of creating purchase order in SAP will give it to reporting HOD for authorization of PO. Then the signed po will send to vendor after that get the acknowledgement from the vendor for PO receipt. 9) After PO, will take follow-ups with suppliers for the material, Service, All the required data, FAT, Service reports and other documents which is required by our user, store person, Finance and QA department for the utilization of material/Service. 10) Coordinating with stores department for material receipt confirmation (GRN) and also discuss with finance for timely payments for suppliers. 11) Will do GRN and SRN of material and Services related to Russia Project and Head Office. 12) If any break down happens, we have to arrange service Engineer or material as soon as possible by coordinating with suppliers and Engineers. 13) We have to Prepare PR Tracker sheet, Material Tracker sheet, logistic follow up, Pending payment sheet to keep track of all the materials and services to avoid any kind of confusion and not to miss any important PR or PO.