Operations & Production Head-Events company (Pune)

As the Operation Head, you will be responsible for independently handling event projects, ensuring seamless execution, and overseeing all aspects of event operations from planning to implementation. Your role involves managing team members, coordinating with vendors, budgeting effectively, and upholding high standards of quality to ensure client satisfaction. Your main objective is to guarantee that all events adhere to established processes and deliver exceptional quality, regardless of your presence at the event. In the realm of Event Management, you will independently manage event projects from start to finish, ensuring meticulous planning and flawless execution. You will be tasked with ensuring consistent delivery of high-quality events by following all necessary processes. Your responsibilities will include liaising with suppliers, addressing client queries, troubleshooting on event days, overseeing on-ground production based on client briefs, driving on-site setup, and ensuring seamless event execution encompassing show running and technical rehearsals. Furthermore, you will be involved in scouting and securing venues, conducting recces, managing costings, coordinating setups ranging from fabrication to technical aspects, as well as overseeing guest relations and event flow. In terms of Event Operations, you will oversee the entire spectrum of operations, including preparing estimates, selecting and negotiating with vendors, fostering relationships with internal stakeholders and external suppliers, and formulating policies for managing and analyzing third-party costs to minimize overheads. Additionally, you will spearhead budgets for all events within the organization and will be accountable for maintaining all event Profit and Loss statements. Your role will also entail Planning and Supervision, where you will be responsible for creating and managing budgets, ensuring creative output meets quality standards, and assigning roles and responsibilities to team members. You will develop action plans, provide updates, manage risks, and address problems to guarantee successful event outcomes. You will conduct initial recces with clients for major events, oversee post-event closures, and manage vendor relationships effectively. Logistics Management will be a crucial aspect of your responsibilities, involving overseeing vehicle management, material transport, and printing of materials. You will also supervise godown inventory, transport of event materials, and merchandising/gifting processes. It will be essential to ensure that teams adhere to prescribed processes for vehicle entry and exit, maintain accurate manpower and material lists from vendors, and oversee gate check-ins and check-outs effectively. Furthermore, as a Team Leader, you will lead and manage a team of 5-6 members, driving quality event operations efficiently. Your focus will be on managing, delegating, retaining, and fostering the growth of your team members. Providing training and knowledge transfer to team members, as well as motivating and guiding them, will be essential aspects of your role to ensure a cohesive and high-performing team.,