Office Executive

Job Summary:

The Office Executive will handle administrative and clerical functions to support the smooth operations of the manufacturing plant. The role involves coordination between departments, record-keeping, documentation, and basic support to production, purchase, and HR teams.

Key Responsibilities:

• Maintain daily records related to production, dispatch, raw materials, and inventory.
• Prepare and manage documentation for gate passes, purchase requests, and vendor follow-ups.
• Handle communication between departments such as production, store, purchase, and accounts.
• Assist in maintaining compliance documents like safety logs, manpower attendance, and statutory records.
• Coordinate with suppliers, transporters, and service providers for delivery and service updates.
• Handle phone calls, emails, courier dispatch, and filing of important documents.
• Support HR in attendance monitoring, shift scheduling, and leave records.
• Manage administrative activities like office supply inventory, travel arrangements, and canteen requirements.
• Prepare MIS reports and update records regularly using Excel or ERP systems.
• Ensure general cleanliness, office discipline, and workplace organization.

Skills Required:

• Knowledge of plant/production office operations.
• Good communication in English and Hindi.
• Strong command over MS Excel, Word, and email.
• Ability to multitask and prioritize work under pressure.
• Familiarity with ERP or inventory software (e.g., Tally, SAP – preferred).

Preferred Qualities:

• Experience in a manufacturing setup or industrial unit.
• Team coordination and problem-solving skills.
• Knowledge of basic accounting, purchase, and store processes.

Job Type: Full-time

Work Location: In person