Office Administrator

Roles & Responsibilities:

· Assist in managing the access card system and support visitor entry and exit procedures to maintain security and smooth flow.

· Help inspect and maintain fire safety equipment, electrical systems, and AC units, ensuring they are in good working condition and compliant with safety standards.

· Support the housekeeping team and assist in implementing pest control measures to maintain cleanliness and hygiene across the facility.

· Help manage conference room schedules, ensuring rooms are available and properly set up for meetings and events.

· Assist in the issuance and tracking of beverage coupons and manage petty cash distribution for small operational needs.

· Help process bills, track I&FM-related tasks, and follow up on pending actions to ensure timely completion of daily operations.

· Assist in ensuring proper waste disposal practices are followed, promoting sustainability and maintaining cleanliness.

· Support the management of external document storage services and assist with the deployment and organization of facility assets.

· Help coordinate ongoing maintenance tasks, assist with project initiatives, and support any infrastructure improvements under the guidance of senior staff.

· Assist in maintaining ISO/ISMS registers, forms, and documentation, ensuring compliance with established procedures and standards.

· Support the coordination of night transportation services, ensuring staff mobility and operational continuity during off-hours.

Education & Experience Requirements:

· Bachelor’s or post-graduate degree in any field.

· 1 to 3years of experience in any related field.

Competencies Required:

Facility Operations Support: Ability to assist with daily facility operations, including access control, housekeeping, and safety inspections, ensuring smooth and efficient facility management.

Attention to Detail: Strong organizational skills to manage tasks like conference room bookings, petty cash distribution, and waste disposal, with a focus on accuracy and efficiency.

Vendor and Task Coordination: Ability to coordinate with vendors, manage bill processing, and track I&FM-related tasks to ensure timely completion of operational activities.

Compliance and Documentation Management: Knowledge of ISO/ISMS standards, with the ability to assist in maintaining registers, forms, and ensuring compliance with established procedures.

Communication and Interpersonal Skills:
Strong communication skills to effectively interact with internal teams, vendors, and other stakeholders, ensuring clear and efficient coordination.

Adaptability and Problem-Solving:
Ability to adapt to changing priorities, handle multiple tasks simultaneously, and support senior staff in resolving issues or managing urgent operational needs.

Job Types: Full-time, Permanent

Pay: ₹21,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Experience:

• Microsoft Office: 1 year (Required)
• total work: 1 year (Required)

Work Location: In person