4 Managing Calendars Jobs

Job description What are we looking for in an Executive Assistant We re seeking someone who excels as a gatekeeper for their executive s professional life, taking ownership of tasks and ensuring everything runs seamlessly. Your expertise in administrative support is key, but we re also looking for a multi-talented individual who thrives in a dynamic and fast-paced environment. If you re a master organizer , detail-oriented, and thrive in a dynamic environment, this role will give you the opportunity to showcase your expertise and make a meaningful impact. Are you ready to step into this pivotal role Join us as an Executive Assistant and be a driving force behind our success! Key Requirements: Experience and Education: At least 3 years of relevant experience, a graduate, and a quick and eager learner. Administrative Expertise: Strong background in managing calendars, emails, and professional priorities for an executive. Event Execution: Experience in organizing employee engagement activities, coordinating client visits, managing executive and leadership site visits, organizing off-sites, townhalls, RnR events. Analytical and Technical Skills: Proficiency in creating dashboards, preparing reports, and analyzing data to craft one-page summaries or impactful slide decks. Must be adept at Google Workspace and Microsoft Office applications (Excel, Sheets, Slides) Attributes and Qualities: Attention to Detail: A meticulous approach to tasks, ensuring everything is accurate and on point. Strong Communicator: Exceptional written and verbal communication skills, with a knack for designing drafting effective communications and presentations on the executive s behalf. Communication and Interpersonal Skills: Strong ability to build rapport and work effectively with teams across the organization globally. Team Player: Ability to collaborate across global teams and build strong relationships with stakeholders. Ownership and Initiative: Highly motivated, self-driven, and capable of independently managing projects with a strong sense of accountability. Confident and Adaptable: Able to handle pressure with grace, take initiative, and make decisions with confidence. Leadership and Initiative: Lead initiatives with a strategic mindset, ensuring seamless execution and alignment with organizational goals.

As a Professional Executive Assistant with 4-10 years of experience, you will be responsible for providing administrative support to the executives team. This includes preparing presentations and other documents to assist in their day-to-day operations. You will play a crucial role in supporting the C Level Executives by managing their calendars, scheduling meetings, and coordinating travel arrangements. Handling confidential and sensitive information will be a key part of your role, and you are expected to maintain the highest levels of discretion and confidentiality at all times. Your ability to facilitate smooth communication and collaboration between the C Level Executive and various departments will be essential for the efficient functioning of the organization. Your responsibilities will also include organizing annual general meetings, board meetings, and other key events. This will involve compiling meeting agendas, distributing supporting materials, and ensuring that all necessary arrangements are made for successful events. Effective management of email correspondence is crucial for enhancing business processes, and you will be expected to handle this task efficiently. Additionally, you will be responsible for coordinating and monitoring project timelines and progress. Ensuring that deadlines are met and documentation is accurate will be a key part of your role. Furthermore, delivering project updates to the executive team to maintain alignment and keeping stakeholders informed will be essential for the successful completion of projects. Your attention to detail and organizational skills will be critical for the smooth functioning of the executive office.,

As an HR Intern, you will play a crucial role in supporting the Human Resources department with various administrative and recruitment-related tasks. This internship is designed to provide you with hands-on experience in fundamental HR functions, making it an ideal opportunity for individuals aspiring to pursue a career in Human Resources. Your responsibilities will include screening CVs and shortlisting candidates based on job requirements. You will be involved in coordinating and scheduling interviews between candidates and hiring managers, as well as conducting preliminary telephonic or virtual interviews. Additionally, you will be tasked with drafting and responding to HR-related emails in a professional manner. Furthermore, you will be responsible for sending out interview invites, follow-up emails, offer letters, onboarding communication, and internal announcements. You will also assist in managing calendars for interviews, HR meetings, and training sessions, while organizing team meetings, exit interviews, and induction programs. During the onboarding process, you will play a key role in handling documentation and orientation sessions, collaborating with relevant departments to ensure a seamless onboarding experience for new employees. It will be your responsibility to maintain and update employee records accurately in HR systems or spreadsheets, ensuring confidentiality and proper filing of HR documentation. Under supervision, you will prepare and organize offer letters, NDAs, internship letters, contracts, and HR forms, ensuring timely collection and filing of signed documents. You will also support employee engagement initiatives, internal communication, performance management tasks, and HR policy communication and compliance tracking. Throughout this internship, you will have the opportunity to gain practical experience with HR tools such as Google Workspace and MS Office, enhancing your familiarity with standard HR practices, terminologies, and policies. This is a full-time position with benefits including health insurance, paid sick time, and paid time off. The work schedule is on a day shift, Monday to Friday, and the work location is in person. Join us as an HR Intern and embark on a rewarding journey towards a successful career in Human Resources.,

Job Summary: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality