Location: Onsite, Jamshedpur Position Type: Full-Time Salary Range: ₹25,000 – ₹40,000 per month (commensurate with experience) Preference: Candidates with demonstrated maturity and professional experience INFIBOOKS is seeking a highly organized, experienced, and reliable Executive Assistant to support the Head of Operations. This role is suited for someone who thrives in a dynamic environment, takes ownership, and brings structured execution to business operations. Key Responsibilities: Administrative & Executive Support: Manage calendars, schedule appointments, and coordinate internal and external meetings Track tasks, deadlines, and commitments to ensure timely execution Organize daily workflow and ensure key priorities are met Draft emails, internal communications, memos, and reports Prepare presentations, summaries, and documentation as required Operations & Coordination: Liaise with internal teams to follow up on pending work and ensure alignment with leadership expectations Maintain and update internal documents, trackers, SOPs, and logs Assist in the implementation of operational processes and new initiatives Support onboarding and coordination for vendors, interns, and contractors Technology & AI Tools: Use productivity tools such as Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite Comfort with or willingness to learn tools like Notion, ChatGPT, automation platforms, project management systems (e.g., ClickUp, Trello) Generate basic reports or summaries using AI or spreadsheet tools Research & Reporting: Conduct market or internal research and compile insights into actionable reports Maintain data records and organize files, documents, and information as per confidentiality standards Other Support Activities: Handle travel planning, booking, and itineraries Manage office supplies, local coordination, and minor errands if required Be a proactive point of contact for administrative matters with a solutions-first approach Required Qualifications: Minimum 4–7 years of experience in an administrative or executive assistant role Strong written and verbal communication skills in English and Hindi Highly organized, detail-oriented, and reliable Demonstrated ability to handle confidential information with discretion Familiarity with digital tools, cloud systems, and AI-driven platforms is preferred Willingness and ability to learn new technologies and workflows independently Ability to work in a fast-paced, multitasking environment Professional conduct, maturity, and a solution-oriented mindset are a must Note: Only shortlisted candidates will be contacted for interviews. This is an onsite , full-time position based in Jamshedpur . Remote applications will not be considered. Show more Show less

Location: Hybrid (Jamshedpur Preferred) | Full-Time Work Hours: Night Shift aligned with EST (US & Canada clients) Laptop Policy: Remote hires to use personal laptop for first 6 months Salary Range: ₹35,000+ per month (Higher Salary based on experience) INFIBOOKS is expanding its finance & accounting team and is looking for a sharp, detail-oriented Accounts Receivable Specialist to manage global receivables, bookkeeping support, and client communication for our international clients. This role demands strong ownership, client handling skills, and hands-on experience with QuickBooks, Xero, and cloud accounting systems . What You Will Be Doing: Monitor client receivables and ensure timely collections through consistent follow-ups Maintain detailed payment trackers and AR aging reports Communicate with international clients (US & Canada) via email and calls for collections and payment clarifications Manage accurate recording and application of payments in QuickBooks, Xero, and Zoho Books Handle reconciliation of payments with bank statements, payment processors, and merchant accounts Assist in monthly bookkeeping processes, journal entries, adjustments, and clean-up tasks Support financial reporting, revenue reconciliations, and month-end closings Coordinate with internal billing and operations teams to resolve invoicing or payment discrepancies Support audit preparations, documentation reviews, and SOP compliance as required Proactively suggest improvements in AR processes, reporting, and collection cycles Leverage automation tools and AI-powered platforms where applicable (or have willingness to learn) What We Expect: 3–5 years of experience in AR, bookkeeping, or client accounting roles (international client experience strongly preferred) Proficiency in QuickBooks Online, Xero, Zoho Books, Google Workspace, Excel/Google Sheets Strong English communication skills (verbal & written), capable of handling direct client communication Excellent attention to detail, problem-solving ability, and ownership mindset Experience in reconciliations, payment applications, and financial reporting Flexibility to work night shifts (EST alignment) with availability up to midnight IST Strong learning mindset towards AI tools, automation, and cloud-based systems Additional: Preference to candidates from Jamshedpur or nearby locations Remote hires must use personal laptops for first 6 months Show more Show less