Hiring For Travel and Logistics Manager/Lead

Role & responsibilities

About the Role:

Were looking for a sharp, proactive, and well-networked Travel & Logistics Manager who can take full ownership of end-to-end travel coordination for students, staff, and guests across domestic and international locations. From liaising with ticketing agents and hotel partners to managing visa processing and vendor negotiations, this role is perfect for someone who thrives in high-energy, fast-paced environments and can stay ahead of last-minute changes.

This role will require a strong sense of ownership, high agility, and a problem-solving mindset — especially in situations where quick turnaround times are critical.

Key Responsibilities:

Travel Coordination: Manage all aspects of travel — flights, hotels, local transport, and visa documentation — for students, faculty, and staff.

Vendor Management: Build and maintain a reliable network of ticketing agents, visa consultants, and hotel partners across key domestic and international destinations.

Negotiation & Contracts: Finalize competitive rates, SLAs, and service expectations with vendors to ensure high quality and cost efficiency.

Itinerary Management: Create and communicate accurate travel itineraries, while managing changes and last-minute requirements.

Visa Handling: Oversee all visa processes, documentation, and application follow-ups for international travel.

Emergency Response: Be the go-to point of contact during off-hour travel needs and in-transit emergencies (flexibility in availability is key).

Documentation & Compliance: Ensure that all bookings and expenses are documented accurately and adhere to internal policies.

What We’re Looking For:

3–6 years of experience in a travel agency, educational institution, corporate travel desk, or hospitality operations.

Strong connections with travel agents, hotels, visa partners, and local transport providers.

Excellent communication and negotiation skills.

Agility in managing real-time changes with calm and precision.

A “problem-solver” mindset with the ability to manage multiple stakeholders simultaneously.

Willingness to be highly responsive during peak travel windows (especially early mornings, late evenings, or weekends).

Working knowledge of visa norms, booking platforms, and Excel-based travel trackers.

Work Structure:

Work Days: 6-day working week

Location: On-campus presence required in Gurugram

Availability: Flexibility during non-standard hours is essential during peak travel schedules (international trips, event days, and high-volume student/staff movement)

Why Join Us:

You’ll be at the heart of a vibrant, fast-scaling institution that runs global programs and dynamic events across India and the world. You’ll work alongside passionate teams, take ownership of critical processes, and build a network of global travel partners