Head Operations

Job Title: Head Operations

Location: Bengaluru

Reporting To: CEO / Director

As Head Operations, you will lead the firm’s end-to-end operational and client servicing

functions. This includes oversight of fund accounting, trade settlements, reconciliations,

regulatory compliance, and client transactions. You will be responsible for ensuring robust

internal controls, seamless execution, and data accuracy while aligning the operations team

with the firm’s strategic growth objectives.

Key Responsibilities:

Operational Oversight & Process Management

• Lead all back-office operations, including trade settlement, fund transfers, client

redemptions, and stock transfers

• Responsible to identify gaps / operational risks

• Ensure timely posting of entries in PMS systems (e.g., Wealth Spectrum)

• Supervise daily stock and bank reconciliations and review ledgers for accuracy

• Monitor PMS fee calculations, distributor commissions, and custody charges

Regulatory & Audit Compliance

• Ensure compliance with SEBI regulations, internal SOPs, and control protocols

• Liaise with custodians, auditors, and regulatory bodies to ensure timely reporting and

audits

• Prepare and review statutory and regulatory documentation and filings

MIS & Reporting

• Oversee the preparation of daily, weekly, and monthly MIS for senior leadership

• Present operational performance data, gaps, and insights to aid decision-making

• Strengthen real-time visibility into cash flow, asset movements, and compliance

health

• To be part of the core team and execute the strategy provide

Team Leadership & Cross-Functional Coordination

• Manage and mentor a high-performing operations team

• Drive process improvements and automation to enhance efficiency and accuracy

• Collaborate with finance, compliance, client servicing, and portfolio teams for smooth

workflow

Technology & System Enhancements

• Work closely with IT and third-party vendors to enhance system functionalities

• Ensure high data integrity, security, and audit readiness within PMS tools and

platforms

Education:

• CA / MBA (Finance) / Postgraduate in Commerce or related field

Experience:

• 15+ years of experience in Operations within PMS, AIF, Mutual Funds, or Wealth

Management

• Prior experience in leadership or mid-senior management roles

• Hands-on experience with PMS tools like Wealth Spectrum (preferred)

Skills & Attributes:

• Deep knowledge of financial operations, reconciliation, and regulatory frameworks

• Strong analytical, organizational, and execution capabilities

• Excellent communication and stakeholder management skills

• High integrity, proactive mindset, and solution-oriented approach