Head - Administration & Facilities

This role is pivotal in ensuring operational excellence across the organization. This leadership position oversees administrative functions to create an efficient, compliant, and well-supported environment that contributes directly to business continuity and strategic growth. Core Responsibilities 1. Strategic Planning & Leadership Define and steer the strategic direction of administrative operations. Align administrative goals with broader organizational objectives. Lead change initiatives and cultivate a culture of continuous improvement. 2. Infrastructure & Facility Oversight Supervise maintenance and operational readiness of offices, industrial sites, and facilities. Enforce health, safety, and environmental compliance standards. Manage workplace conditions to support employee productivity and wellbeing. 3. Administrative Systems & Technology Implement digital tools to streamline administrative processes. Collaborate with IT to integrate automation and system efficiencies. Ensure proper functioning and security of administrative platforms. 4. Vendor and Contract Management Build and sustain vendor relationships for administrative goods and services. Negotiate contracts focused on value, service quality, and risk mitigation. Monitor vendor performance and enforce service-level agreements. 5. Budgeting & Resource Allocation Formulate and manage the departmental budget with an emphasis on cost control. Track expenditures, identify optimization opportunities, and ensure financial compliance. Approve payments and control resource utilization effectively. 6. People and Workplace Services Oversee support staff and cross-functional admin teams. Manage travel, accommodation, and logistics for employees and executives. Supervise employee-centric services like food, transport, and health programs. 7. Compliance & Risk Governance Maintain compliance with legal, labor, and environmental regulations. Identify risks in administrative functions and introduce mitigative protocols. Administer business licenses, insurance coverage, and statutory documentation. 8. Documentation & Reporting Organize and maintain key records, contracts, and legal documents. Deliver timely and insightful reports on administrative metrics and performance. Ensure audit-readiness and document integrity. 9. Stakeholder Collaboration Act as liaison for internal and external stakeholders on administrative matters. Work closely with senior leadership, department heads, and vendors. Ensure support services align with strategic business needs. Candidate Profile Education : Graduate / Postgraduate / MBA in Business Administration or related field. Experience : 1518 years of progressive experience, with at least 5 years in senior administrative leadership roles. Sector Preference : Exposure to manufacturing, industrial, or large-scale enterprise environments. Skills : Strategic thinking, vendor negotiation, compliance knowledge, cost management, people leadership, and system orientation. Leadership Competencies Visionary thinking with clear communication of strategy. Strong business acumen and ability to drive results through teams. Embraces diversity and manages cross-cultural teams effectively. Displays high emotional intelligence and self-awareness. Encourages innovation and supports change management. Cultivates talent and builds a high-performance administrative culture. Maintains a customer-centric mindset focused on service excellence.