Posted:5 days ago|
Platform:
Work from Office
Full Time
Role & responsibilities Receptionist Duties: Greet visitors and clients in a friendly and professional manner. Answer, screen, and forward incoming phone calls. Manage appointment scheduling and calendar coordination. Receive and sort mail, deliveries, and packages. Maintain and update visitor logs. Direct visitors to the appropriate personnel or departments. Ensure the front desk area is clean, organized, and presentable at all times. Administrative Duties: Manage office supplies and inventory, ensuring everything is stocked and ordered as needed. Assist with basic bookkeeping tasks (e.g., processing invoices, handling expenses). Handle data entry, filing, and document organization. Assist in preparing reports, presentations, and other business documents. Maintain and update company records and databases. Coordinate meetings, events, and company functions. Provide general clerical support to various departments as required. Help with scheduling and supporting internal and external communications. Dispatch Duties: Responsible for handling and ensuring the accurate and timely dispatch of billing-related documents to clients, vendors, or internal departments. Document Preparation and Verification Respond to client queries related to dispatched of billing documents. Preferred candidate profile Graduation in any stream. Previous experience in a receptionist or administrative role preferred. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent time-management and organizational skills. Ability to multitask and handle sensitive information with discretion. Friendly and professional demeanor. Attention to detail and ability to follow procedures.
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