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Zafin Software Centre Of Excellence
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Front Office Executive And Office Coordinator (Contract Role)

Front Office Executive And Office Coordinator (Contract Role)

Zafin Software Centre Of Excellence

1 - 2 years

2 - 3 Lacs

Chennai

Posted:4 days ago| Platform:

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Skills Required

Front Office Front Desk Receptionist Activities Reception Telephone Handling Verbal Communication Computer Skills Office Coordination Communication Skills Front Office Operations Presentable Telephone Operating Teamwork Strong Communication Skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

1. Reception & Visitor Management

Greet and assist visitors in a professional and courteous manner.
Maintain the visitor register and issue gate passes as per company protocols.
Coordinate with security and internal departments regarding visitor appointments.

2. Call & Communication Handling

Promptly answer incoming calls and route them to the appropriate departments.
Ensure smooth communication flow across departments.

3. Attendance & Access Control

Monitor employee in/out timings and maintain attendance records.
Ensure compliance with access control protocols for staff and visitors.

4. Office Supplies & Inventory Management

Monitor and manage front office supplies, stationery, and pantry stock.
Maintain inventory usage records and support cost control.

5. Documentation & Filing

Maintain accurate records of administrative documents including invoices, bills, and memos.
Organize and file both physical and digital documentation systematically.

6. Invoice & Petty Cash Handling

Verify vendor/service invoices and coordinate for timely payments.
Maintain petty cash records and submit expense reports as per guidelines.

7. Cab & Travel Coordination

Arrange transportation for employees and guests, including cab services.
Maintain travel schedules and liaise with transport vendors for billing.

8. Vendor Coordination

Coordinate with vendors for office services such as cleaning and maintenance.
Monitor service quality and report any discrepancies.
Follow up on vendor payments and contract renewals.

9. Facility Support

Assist in overseeing facility operations including cleaning, repairs, and pantry services.
Address minor escalations and coordinate with the Facility Manager as needed.

10. Computer & Office Software Skills

Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
Strong general computer knowledge and ability to learn internal systems quickly.

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