Export Documentation Executive

Job Summary:

Key Responsibilities:

• Coordinate and manage all aspects of import and export operations, including documentation, customs clearance, and shipping logistics.
• Prepare and review import/export documentation such as invoices, bills of lading, and shipping manifests.
• Liaise with suppliers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of goods.
• Monitor and track shipments to ensure on-time delivery and resolve any issues that may arise.
• Maintain accurate records of all import/export transactions and provide regular reports to management.
• Develop, implement, and maintain MIS systems to support business operations and decision-making.
• Generate and analyze reports on key performance indicators (KPIs) related to import/export activities and overall supply chain performance.
• Collaborate with internal departments such as procurement, quality assurance, and finance to streamline operations and improve efficiency.
• Stay updated on changes in international trade regulations and implement necessary adjustments to company policies and procedures.
• Pre & Post Shipment Documentation, Co-ordination with Shipping Lines, Freight Forwarders, Transporters & Customs. Customers Orders Procedures, Negotiate with shipping companies, forwarders and CHAs for freight and time, Forecasting obstacles,
• Cost Cutting and efficiency, Scheduling deliveries.
• Should have knowledge of Customs, DEPB, DGFT etc., Coordinate with CHAs, Freight Forwarders & Transporters etc.
• Coordinate with accounts to ensure timely payments.
• Daily MIS updating on stocks, dispatches, and shipments status.
• Handle end-to-end logistics operations (local transportation, customs and warehousing).
• Pre and Post Export documentation.
• Tracking Air/ Sea Shipment to insure cargo reach at destination port
• Check the bills of CHA, Freight Forwarders and transporters

1. Good command on MS Excel
2. Excellent Spoken English
3. Graduate with 4 to 6 years experience in export oriented Pharma Company in Export Logistics Dept