Exim Executive

Key Activities - •

Coordinate with suppliers to obtain tentative shipment schedules, allowing for a thorough evaluation of the current month's planning and enabling the provision of an accurate sales forecast to commit to customer expectations.

• Collaborate with the sales and finance teams to prepare purchase orders in alignment with the tentative plan, ensuring accurate and timely procurement processes.

• Coordinate with shipping lines, forwarding agencies, and transporters to ensure alignment with the planned schedule and smooth execution of logistics operations. Prepare bonds and contracts with the destination port, nominated CFS yard, and shipping lines/forwarding agencies, ensuring compliance and seamless logistics coordination.

• Proactively follow up with suppliers to ensure adherence to the plan, while collecting all required documentation and coordinating vessel planning.

• Review and verify import documents from export countries, including the invoice, packing list, contract copy with purchase order, test/mill and BIS certificates, bill of lading, certificate of origin, customs declaration form (Carotar Certificate), and SOB details, ensuring full compliance and accuracy.

Monitor and track shipments, preparing daily status reports to escalate relevant details to the team and aligned departments for timely updates and action.

• Prepare NFMIMS/CHIMS certificates on government platforms and coordinate with the customs house agency to facilitate the clearance process for upcoming shipments.

• Review the BOE checklist and ensure timely filing of the BOE prior to shipment arrival, evaluate duty funds, initiate duty payments, and maintain effective communication for customs clearance, including inspection, queries, out-of-charge status, and BOE assessment

• Obtain the delivery order from the shipping line by completing the required procedures, and coordinate with the transporter to arrange cargo pickup from the port and ICD, ensuring the handover of all necessary documents, including the E-way bill and gate pass.

• Effectively follow up with drivers and track vehicles to ensure safe transit, providing real-time status updates for a clear picture of progress, and oversee the unloading of materials at the warehouse in accordance with mapped procedures and within the specified time frame to avoid any detention.

• DO GRN for received materials, verify material quality against the test report, and escalate the stock report on a daily basis to ensure accurate inventory management.

• Provisional to Final Assessment: Follow up with the origin team to review and verify the finalized documents for provisional shipments, ensuring the completion of the final assessment process.

Manually prepare the duty calculation and challan sheets for each BOE to process final duty payments for old provisional shipments, while coordinating with the CHA to obtain acknowledgment of the final assessment from customs officers.

• Coordinate with vendors, manage vendor payments, and maintain detailed records of costing for each shipment, including duty payment reports, as well as any additional interest and penalties.

• Prepare MIS and dashboard reports on a weekly, monthly, and yearly basis to provide comprehensive insights and track performance metrics.

• Assist in contract negotiations and finalize agreements with Customs House Agents (CHA), transporters, and other vendors, ensuring optimal terms and alignment with company objectives and operational requirements.

Job Type: Full-time

Pay: ₹20,160.05 - ₹33,251.13 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person