Executive Assistant

Join Wipro Technologies as an Executive Assistant

As an Executive Assistant at Wipro Technologies, you will play a pivotal role in enhancing the productivity and effectiveness of our leadership team. Your exceptional organizational skills will be essential in managing calendars, arranging travel, processing expenses, and coordinating communications. With a focus on collaboration, you will ensure that the executives time is maximized and that all commitments are met timely and efficiently.

Key Responsibilities:

• Calendaring:

  • Maintain full editing access to your Managers Outlook calendar, ensuring an organized scheduling of meetings.
  • Accept or decline invitations and propose alternative solutions in case of scheduling conflicts.
  • Check participant acceptances diligently and advise on the need for rescheduling.
  • Be proactive in recognizing meeting cancellations and arranging necessary rescheduling.
  • Manage the complexities of Global Time Zones for efficient interaction across Wipro's locations.
  • Prioritize calendar requests from senior executives, ensuring customer meetings are treated as the highest priority.
  • Handle arrangements for meetings, including venue selection, catering, and required IT materials.
  • Prepare follow-up materials after meetings and assist in scheduling subsequent engagements.
  • Utilize tools such as MS Tasks to manage action items, ensuring nothing is overlooked.

• Travel & Visa Management:

  • Coordinate travel bookings with respect to planned meetings and budgetary considerations.
  • Anticipate visa requirements for international travel and maintain awareness of passport renewal timelines.
  • Provide suggestions for customer or team interactions aligned with travel itineraries.

• Expense Management:

  • Process expense claims in a timely manner and follow up to ensure reimbursement completeness.
  • Assist in gathering necessary receipts and highlight any claims requiring further justification.

• Contact Management:

  • Manage the Outlook contacts of your Manager, ensuring accurate and relevant information is readily available.
  • Establish a Go-To list for HR, IT, and administrative communications to resolve issues swiftly.
  • Track customer meeting details and maintain an organized database for reference.

• Additional Responsibilities:

  • Utilize platforms like MyWipro for approving requests and managing administrative tasks.
  • Engage in optional activities such as providing feedback after team events and maintaining branding consistency in communications.

Required Competencies

The ideal candidate will embody a blend of core competencies that resonate with our values and the expectations of this role:

• Client Centricity:

  Commit to creating exceptional experiences for our clients.

• Passion for Results:

  Drive initiatives to achieve goals effectively and efficiently.

• Execution Excellence:

  Demonstrate a strong capacity for delivering high-quality outcomes in all tasks.

• Collaborative Working:

  Foster productive partnerships across teams and departments.

• Learning Agility:

  Exhibit a proactive approach to learning and adapting to new challenges.

• Problem Solving & Decision Making:

  Approach challenges with analytical thinking and strategic insight.

• Effective Communication:

  Convey information clearly and engage effectively with diverse audiences.