Executive Assistant to CEO

ob description

Role: Executive Assistant to the CEO's Office

Location: IIT-Madras Research Park, Chennai, Tamil Nadu.

Job Typer: Full-time | In-person

Salary Range: ₹4,50,000- ₹6,00,000 PA

Start Date: July 2025

The Opportunity

Zenfinity Energy is building India's next-generation battery systems, and we are looking for a world-class Executive Assistant to act as a force multiplier for our C-Suite. This is not a typical administrative role. You will be the organizational backbone of the leadership team, ensuring we operate with precision, clarity, and foresight.

You will thrive here if you are a master of execution who finds satisfaction in making complex operations run seamlessly. This is a chance to have a direct impact on building a company that matters, working at the very center of our R&D, manufacturing, and strategic operations.

What You'll Do

• Proactive Executive Support: Masterfully manage the C-suite’s calendar, prioritize meetings, and guard their time to ensure focus on the most critical business needs.
• Operational Excellence: Drive key initiatives by tracking action items across departments (R&D, factory, vendors), ensuring nothing falls through the cracks.
• Seamless Coordination: Manage all travel logistics, high-stakes client/vendor visits, and internal events with precision and professionalism.
• Information Flow: Attend key meetings, capture detailed notes, and distill action items to ensure clear communication and follow-through.
• Office & Culture Hub: Oversee office management to create a clean, organized, and productive environment. Support core HR/Admin tasks like onboarding and procurement.
• Strategic Sounding Board: Act as a trusted right hand to the CEO, providing leverage and support in navigating the daily flow of a fast-growing startup.

Who We're Looking For

• A Master of Proactive Execution: You don't wait for instructions. You anticipate needs, identify potential roadblocks, and solve problems before they arise.
• An Organizational Powerhouse: You live by your systems, lists, and calendars. You bring order to chaos and find joy in creating efficient workflows.
• A Person of Unwavering Integrity: You handle confidential information with discretion and are known for your reliability and follow-through. You take immense pride in your work, regardless of who is watching.
• A Low-Ego, High-Impact Collaborator: You are a natural relationship-builder who is professional, calm under pressure, and focused on collective success, not personal credit.
• A Startup-Ready Attitude: This is a founder's office at a buzzing startup, so we want someone who does things as they come and when they come. We're hiring for attitude and someone who is willing to own and learn what they don't know.

Qualifications

Required:

• 2+ years of experience in an executive support, operations, admin, or HR role.
• Exceptional written and verbal communication skills in English.
• High proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
• Strong skills in managing reports, inbox management, and documentation.
• Preferred (Bonus Points):
• Experience working directly with a founder or in a startup leadership environment.
• Familiarity with factory, R&D, or manufacturing settings.
• Comfort with tools like Notion & Zoho.

Why Join Zenfinity?

• Direct Impact: Get a front-row seat to building India's clean-tech future and work directly with experienced founders.
• Unparalleled Growth: This is a pathway to senior operations or Chief of Staff roles for the right candidate.
• A Culture of Purpose: Join a calm, professional, and mission-driven team where your work truly matters.
• Competitive Compensation: We offer a competitive salary and benefits package.

How to Apply

Send your resume and a brief note about yourself to [email protected] with the subject line:

"Executive Assistant Application – [Your Name]"

In your note, please tell us:

• Why this role at Zenfinity interests you.
• What is a past accomplishment you are particularly proud of?
• What is your earliest possible start date?

We're hiring for a mindset, not just a resume. If it resonates with you, we encourage you to apply.

Job Types: Full-time, Permanent

Pay: ₹450,000.00 - ₹600,000.00 per year

Benefits:

• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 2 years (Required)

Language:

• English (Required)

Work Location: In person

Application Deadline: 03/07/2025
Expected Start Date: 08/07/2025