Executive Assistant to CEO

Location: Vadodara
Job Type: Full Time / Onsite Shift: General Shift Experience: 4-5 Years

Job Summary:

We are looking for a driven and detail-oriented Executive Assistant to the CEO who can be a trusted partner in managing daily priorities, high-level coordination, and strategic support. This role requires exceptional organizational skills, sound judgment, and the ability to work efficiently in a high-growth IT organization.

Key Responsibilities:

• Calendar Management:

Scheduling, organizing, and prioritizing appointments, meetings, and travel arrangements for the CEO.

• Communication Management:

Managing the CEO’s communications, including emails, phone calls, and correspondence, often acting as a gatekeeper and point of contact.

• Meeting Coordination:

Organizing and coordinating meetings, including preparing agendas, presentations, and taking minutes.

• Travel Arrangements:

Managing complex travel itineraries, booking flights, accommodations, and transportation.

• Document Preparation:

Creating, editing, and proofreading reports, presentations, and other documents.

• Information Management:

Maintaining organized files (both physical and electronic), managing databases, and ensuring efficient information flow.

• Project Support:

Assisting with special projects, conducting research, and providing support for various initiatives.

• Confidentiality:

Handling sensitive information with discretion and always maintaining confidentiality.

• Relationship Management:

Building and maintaining relationships with internal and external stakeholders on behalf of the CEO.

• Office Management:

Assisting with office management tasks, including managing supplies and coordinating with vendors.

• IT Support:

In some cases, providing basic IT support or coordinating with IT teams for technical issues.

Skills Required:

• Excellent Communication Skills:

Strong verbal and written communication skills are essential for interacting with various stakeholders.

• Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and maintain an organized workflow.

• Technical Proficiency:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and potentially other relevant software.

• Problem-Solving Skills:

Ability to identify and resolve issues, often proactively, to minimize disruptions.

• Confidentiality:

Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

• Adaptability:

Ability to adapt to changing priorities and work in a fast-paced environment.

• Interpersonal Skills:

Ability to build and maintain positive relationships with a diverse range of individuals.