Executive Assistant

Role & Responsibilities:

Diary Management

Organise and manage diaries, scheduling meetings and appointments while maintaining control over access to the manager/executive.

Travel Arrangement Coordinate with the Travel desk to arrange flight tickets and bookings, ensuring seamless travel arrangements for the executive team.

Book and arrange travel, transportation, and accommodation, ensuring smooth logistics for business trips.

Staff Management Ensure the presence of all staff members during work hours and facilitate the seamless completion of tasks.

Manage employee leave arrangements and address any grievances that may arise.

Courier Management: Efficiently manage the arrangement of courier pickups and distributions, ensuring timely and accurate handling of materials.

Data Management

Assist in the organisation and maintenance of physical and digital files, records, and documents. Compile, type, and prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.

Administrative Systems Implement and uphold administrative procedures and systems that contribute to efficient operations.

Liaison and Collaboration Effectively liaise with staff, suppliers, and clients, fostering strong relationships and clear communication.

Expense Management Compile and file expenses accurately, contributing to financial record-keeping.

Stationery Management Oversee stationary supplies, ensuring availability and proper distribution as needed.

Miscellaneous Support Provide timely reminders to the manager/executive for important tasks and deadlines, helping them stay organised and on track.

Serve as the initial point of contact, managing correspondence and phone calls with professionalism and discretion.

Undertake miscellaneous tasks as required to provide comprehensive support to the manager/executive. Facilitate follow-up and coordination for planned tasks, ensuring that projects are progressing as scheduled.

Skills

1.Organizational and Time Management: Coordinate schedules, appointments, travel, and logistics; prioritize tasks and manage time effectively.

2.Attention to Detail and Discretion: Ensure accuracy in scheduling, managing files, and preparing reports while handling sensitive information confidentially.

3.Leadership and HR Management: Supervise staff, manage leave arrangements, address grievances, and ensure task completion.

4.Communication and Relationship Building: Liaise with staff, suppliers, and clients; foster strong relationships and maintain professionalism in correspondence.

5.Proactive and Multitasking: Anticipate needs, take initiative, handle multiple tasks efficiently, provide timely reminders, and solve problems as they arise.

6. Minimum graduate with good experience on MS - Office

Job Type: Full-time

Pay: ₹400,000.00 - ₹900,000.00 per year

Application Question(s):

• How many years do you have experience in executive assistant?
• Are you comfortable with Churchgate location?
• How much do you rate your communication skills out of 10?

Experience:

• Executive Assistant : 3 years (Required)

Language:

• English (Required)

Work Location: In person