5 Executive Administrator Jobs

Platinum Hospital Pvt Ltd is looking for Admin to join our dynamic team and embark on a rewarding career journey Manage incoming and outgoing mail, packages, and deliveries. Maintain office supplies and equipment, and ensure that they are in good working order. Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed. Greet and assist visitors, and answer and direct phone calls as needed.

The ideal candidate is a self-starter and problem-solver, who will support the EVP and COO in India by managing schedules, travel management, managing events like townhalls, fun events, cross time zone meetings and helping onboarding new senior managers and ICs to the org. We are looking for a self-motivated and passionate person to join our team. The role involves building next-generation products used by our customers and architecting solutions to support our exponential business growth. RESPONSIBILITIES: Maintain the EVP & COOs calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs Prepare internal and external corporate documents for team members and industry partners. Schedule meetings and appointments and manage travel itineraries. Maintain an organized filing system of paper and electronic documents. Organize team communications and plan events, both internal and off-site. Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff and clients. REQUIREMENTS: 7+ of work experience supporting VP+ level executives Demonstrated experience with calendar support for executives, preferably in Google Calendar. Experience in managing both domestic and international travel schedules for their execs PPT skills to enhance presentations is a plus Excellent written and verbal communication skills Demonstrated ability to work with teams in the US to schedule cross time zone meetings.

We are hiring for " Executive - Admin " position based at NSEZ, Phase 2, Noida . Roles & responsibilities include: Plans and manages activities associated with facilities management, office management, purchasing needs related to facilities, vehicle fleet management, cleaning or reception services, utility management, Meeting room management, Pantry services, food/ lunch dinner services, etc Coordinates with external agencies facilitating eventual travel arrangements Ensures facilities infrastructure conditions and operations comply with regulations and business needs Manages space planning Ensures facilities security and safety Plans, drives, and monitors maintenance and construction programs for the building, including its equipment and supplies Coordinates contractors where required Manages Admin/facilities budget Manages internal and external communication related to facilities Executes simple tasks related to Admin/Facilities Manages users requests and troubleshooting Works under supervision Profile & Other Information

Job Description Location: Sakinaka, Andheri East (Hybrid Model) Shift Timing - 5:30pm - 2:30am (EST Time Shift) OR 8:30pm - 5:30am (PST Shift Time) Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships International Administrative Manager Lead There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.