9 Event Coordinator Jobs

Position Overview: Head of Operations is a key leadership position responsible for overseeing and managing the operational aspects of events. This role involves in-depth project industry knowledge, planning and execution of project, operational commercials, coordination with various vendors of events to ensure their successful and smooth execution and financial controls with risk mitigation abilities. Here are some of the primary responsibilities and duties typically associated with the position Key Responsibilities: 1. Event Planning: Collaborating with client and event stakeholders to understand the objectives, scope, and requirements of the event. Developing comprehensive event plans that outline the logistical details, timelines, and resources needed. 2. Budget Management: Creating and managing the entire project and operations budget, ensuring all expenses are accounted for and kept within the allocated budget limits. 3. Project Execution: Negotiating contracts with vendors, suppliers, and service providers. Managing relationships with vendors and overseeing their performance during the event. Creation and up-dation of event status vis--vis plan. Daily transparent and real time updates on event status to client servicing teams. 4. Logistics Coordination: Coordinating transportation, accommodation, and other logistical arrangements for attendees, speakers, and performers. 5. Staff Supervision: Leading and managing a team of event staff, including coordinators, assistants, and volunteers. Assigning tasks, providing guidance, and ensuring efficient teamwork. 6. Risk Assessment and Mitigation: Identifying potential risks and challenges associated with the event and implementing strategies to mitigate them. Preparing contingency plans to address any unforeseen issues. 7. Health and Safety Compliance: Ensuring compliance with health and safety regulations and standards to create a secure and risk-free environment for attendees. 8. Technology and Equipment Management: Overseeing the use and maintenance of event-related technology, audio-visual equipment, and other necessary tools. 9. On-site Event Management: Being present during the event to oversee the setup, execution, and breakdown phases. Handling any last-minute issues that may arise. 10. Post-Event Evaluation: Conducting a post-event analysis to assess the event's success and identify areas for improvement. Gathering feedback from stakeholders, attendees, and team members. Discuss the same with Client Servicing team for combined learning for future. 11. Innovation and Creativity: Staying updated with the latest event management trends, technologies, and best practices to enhance the overall event experience. Qualification & Work Experience: 1. Bachelors degree in Business Administration, Marketing, Event Management or Hospitality 2. Additional certifications in event planning or project management 3. 10 - 15 years of experience with minimum 5+ experience in managing operations of events at different scale 4. Significant experience in event management is crucial to assume a leadership role. Candidates should have a proven track record of successfully organizing and executing various types of events, including large-scale conferences, corporate events, media launches, trade shows, etc. 5. As a head of operations, strong leadership skills are vital to effectively manage a team of event professionals, delegate tasks, motivate team members, and create a positive and productive work environment. 6. Exceptional organizational abilities are critical for managing timelines, budgets, contracts, and logistics efficiently. 7. Ability to think quickly on your feet and solve problems effectively. 8. Proficiency in budget management is essential for overseeing event expenses, negotiating contracts with vendors, and allocating resources efficiently. 9. Excellent communication, negotiation, and presentation abilities. 10. In-depth knowledge of the event management industry, including current trends, best practices, and emerging technologies, is essential for staying ahead and delivering successful events. 11. Ability to work under pressure and handle multiple projects simultaneously. 12. Flexibility to travel and work extended hours during peak event seasons. Location : - MUMBAI SUBURBS, MUMBAI ALL AREAS,

We are looking for an experienced and proactive Chapter Manager to oversee the Surat chapter's activities. The role includes member assistance, event planning, coordination with regional and global bodies, financial management, and maintaining records. You will be responsible for ensuring smooth communication, executing events, and managing budgets. Key Responsibilities: Provide member support and maintain strong relationships. Coordinate events and follow up on tasks. Develop and implement SOPs. Manage financial records, budget, and expenses. Coordinate with regional/global teams for seamless chapter activities. Requirements: 2+ years of relevant experience. Strong organizational, communication, and financial management skills. Proficient in MS Office. Event management experience preferred. Key Skills : Leadership Event Coordination Business Event Event Management Event Coordinator Client Coordination Client Engagement Client Handling People Coordination Brand Management Team Management

About Plum Were reimagining insurance by building products people actually love. Founded in 2019, were on a mission to insure 10 million lives by 2025. At Plum, we challenge the status quo with humanity, empathy, and community at our core. The Role Ready to build the startup ecosystem that everyone wishes they had? Were looking for a curious, driven, people-person who wants to help build something bigger. As our Partnership Associate, youll expand Plums ecosystem by creating real connections with founder communities, tech platforms, and other key players who can amplify our growth. Youll be part relationship builder, part marketing strategist, part event coordinator, and 100% focused on turning great conversations into partnerships that build a pipeline of customers. What Youll Do Build relationships, not just leads: Help identify, reach out to, and build genuine connections with founder communities, tech platforms, VCs and more Make us unforgettable: Plan and execute marketing campaigns, partner emails, LinkedIn collaborations, webinars, and IRL events that people actually remember. Coordinate like a pro: Work seamlessly with internal teams like content, design, and sales to bring campaigns and partnership activities to life. Become a Plum champion: Jump into partner communities, become their trusted Plum contact, educate them about what we do, and connect the right people with our sales team for meaningful conversations. Youll Be Perfect If You Have 2-4 years of experience in distribution partnerships, marketing, and community management A genuine love for building relationships and managing multiple projects simultaneously Communication skills that make people want to listen and engage Creative problem-solving abilities that turn challenges into opportunities Startup energy and the ability to thrive in a fast-paced, dynamic environment Bonus Level Unlocked Experience with B2B SaaS, HR tech, or startup ecosystems Why Should You Join Plum? At Plum, were not just selling insurance, were reimagining how Indian companies take care of their people. If you re passionate about building an ecosystem that makes better health and wellness benefits possible for everyone, you ll fit right in! Plum is an equal opportunity employer.

A Conference & Events Coordinator will support the sales administration needs for hotel events and work closely with customers to determine their needs and build repeat and expanded business. What will I be doing? As a Conference & Events Coordinator, you will support sales administration needs for hotel events and work closely with customers to determine their needs and build repeat and expanded business. The Conference & Events Coordinator will also work closely with the Sales function to contribute to strategy and promotional activities. Specifically, a Conference & Events Coordinator will perform the following tasks to the highest standards: Maximize rooms, groups, conference and events revenue through pro-active selling and commercial management techniques Convert customer enquiries into confirmed sales Contribute to the strategy and planning activities of the Sales function Develop future and repeat business, contributing to the profitability of the Hotel Handle all customer enquiries with a professional telephone manner and demonstrate high standards of customer service Develop and expand current existing accounts, focusing on achieving repeat business and upselling opportunities Seek proactive opportunities to increase sales and conversions within the Team Focus on a consistently executed up-selling approach Build strong relationships with customers to fully understand their needs Arrange and carry out Hotel show rounds Ensure the complete administration and execution of all planned events Participate in hotel promotional activities What are we looking for? A Conference & Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: Good organisational and administration skills Positive attitude and good communication skills Commitment to delivering a high level of customer service Confident telephone manner High level of IT skills Excellent grooming standards It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: Demonstrated previous experience working in the Conference and Events function

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host in-person (and virtual!) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more! We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today! Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Day-of Coordination: Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solve issues such as missing supplies, late staff, technology challenges, etc Escalate issues to Events Team when necessary to keep them informed or help problem solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Qualifications: Fluency in English and strong communication skills Based in Gurugram, Haryana, India Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30lbs. Able to stand for an extended period of time What we offer: Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: None .

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host in-person (and virtual!) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more! We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today! Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Day-of Coordination: Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solve issues such as missing supplies, late staff, technology challenges, etc Escalate issues to Events Team when necessary to keep them informed or help problem solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Qualifications: Fluency in English and strong communication skills Based in Secunderabad , India Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30lbs. Able to stand for an extended period of time What we offer: Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

As an Business management Associate, you will play a key role in supporting the development and execution of advertising campaigns for our clients. You will work closely with cross-functional teams to ensure that business initiatives are aligned with business objectives and effectively communicate the client's message to their target audience. From campaign planning and strategy to media buying and performance analysis, you will be involved in every aspect of the advertising process. Responsibilities: *Collaborate with the advertising team to plan and strategize advertising campaigns based on client objectives and market insights. *Develop a deep understanding of the products or services being advertised, including features, benefits, and target audience. *Assist in the development and production of advertising materials, ensuring alignment with brand guidelines and messaging. *Research and select appropriate media channels for advertising campaigns, negotiate rates, and purchase ad space or airtime. *Analyze the performance of advertising campaigns using various metrics and prepare reports to evaluate effectiveness and identify areas for improvement. *Conduct market research to identify consumer trends, preferences, and insights that can inform advertising strategies. Stay updated on industry trends and innovations in advertising technology, platforms, and techniques. *Able to join us IMMEDIATELY. Call HR to book your appointment - 9324483283. Skills : - Advertising, Product Management, Management Interns, Associates, Management Freshers, Product, Marketing, Branding, promotion Client Management, Client servicing, Marketing, sales, Business development, selling, corporate sales, field sales, field work, advertisement, branding, communication skills, leadership, Team management, Event Coordinator, sales, sales executive, sales manager, management, sales profile, Customer Service Locaiton : - mumbai all areas, MUMBAI SUBURBS, kalyan,Thane,Navi Mumbai,Mumbai,Dombivli,Panvel Skills : - Advertising,Product Management,Management Interns,Management Freshers,Product,Marketing,Branding,promotion Client Management,Client servicing,sales,Business development,selling,corporate sales,field sales,field work,advertisement,communication skills,leadership,Team management,Event Coordinator,sales executive,sales manager,sales profile,Customer Service

Key Responsibilities: Event Planning and Execution: Work closely with clients to understand their event requirements and objectives. Plan and execute events, including conferences, corporate meetings, weddings, and other special occasions. Coordinate logistics, including venue selection, catering, audio-visual equipment, and transportation. Vendor Management: Identify and negotiate with vendors to secure services and products within budget constraints. Build and maintain strong relationships with vendors, ensuring timely delivery and quality services. Budget Management: Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines. Track and report expenses, providing regular updates to clients and management. Timeline Management: Create detailed event timelines and schedules, ensuring all tasks are completed on time. Coordinate with team members and external partners to meet deadlines. Client Communication: Serve as the main point of contact for clients, addressing their concerns and providing regular updates on event progress. Collaborate with clients to customize events according to their vision and expectations. On-site Event Management: Oversee on-site event operations, including set-up, registration, and coordination of activities. Resolve any issues that may arise during events to ensure a seamless experience for attendees. Education - Bachelor's degree in Event Management, Hospitality, or a related field. Age - 30 to 38 Gender - Open