Document Controller

The Document Controller is specialist who manages various aspects of document control, including numbering, filing, sorting and retrieval of electronically stored documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. The position s purpose is to provide document control services on time with high quality by ensuring that the processes are followed. Duties And Responsibilities ESSENTIAL Maintain a OMR Master Document Register (MDR) consisting of drawings, specifications, procedures and plans Setup and maintain OMR data in the PLM. Monitor due dates for drawings, specifications, software, technical manuals and other documents. Also Monitor the status of project to ensure documentation is submitted according to schedule. Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information. Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel. Allocate and control the document numbering system for the project work. Reviews and verifies project documents for completeness, format, and compliance with contract requirements. Submits project documentation to management team for approval and transmits approved documents to customer. Distributes documentation to the project team and customers for review and comments. Create document objects and attach appropriate files. Engage in document migration projects as required. Generate the various document control reports as required. Provide the quality of deliverables and maintain quality records (KPIs). Database Management using helpdesk and knowledge base software like Business Intelligence, Smart Sheets, etc. with precision. Prepare customized reports and dashboards for Operations, Technical Departments, and Senior management. Identify, Evaluate, and Interpret trends for detailed analysis of data. Collaborate with cross-functional teams to address any support needs related to BUs supported, ensuring seamless integration with overall project objectives. NON-ESSENTIAL Undertake continuous improvement training programs and specific projects as instructed by management. Support Quality Management System implementation and drive Continuous Improvement process. Do additional administrative /technical jobs as assigned Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to proactively ensure a safe working environment. Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Proactively identify workplace hazards and suggest improvements to enhance the safety and quality of the work environment. Other Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. Supervisory Responsibilities This position will This position has NO direct supervisory responsibilities. Reporting Relationship Direct Reporting to Manager, Robotics Support Centre Qualifications REQUIRED Required Bachelors in Science / Commerce / PGDCA/ BCA or other relevant educational field. 0 - 2 years of practical experience as Document Controller or equivalent position Good knowledge of Microsoft applications, especially of Excel and word Able to work in Night shifts 42.5 hours (weekly) (E) Knowledge of MS-Office and computer fundamentals (E) Must be willing to Work from office as and when needed. Strong analytical skills with the ability to interpret complex data sets and generate actionable insights. Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. DESIRED Exposure with PLM / PDM or Other Document management tools is highly desirable. Knowledge, Skills, Abilities, and Other Characteristics Excellent Verbal & Written Communication Skills in English Creative thinking and teamwork skills Possessing a proactive, positive, can-do attitude Gives and receives constructive feedback. Able to perform multitasking. Ensures that others involved in a project or effort are kept informed about developments and plans