Deputy Manager Administration

Role & responsibilities

The role holder responsibilities include

• To oversee the administrative operations of the business for Karnataka, AP, and Telangana States.

Key Responsibilities

• Manage all administrative matters at the branch offices including petty cash expenditures.
• Managing 3rd party service providers. Establishing and monitoring KPIs and continuous improvements.
• Supporting domestic and overseas deputation or visit of branch office employees including their visas, tickets, allowances, accommodation, Forex, Safety and Security of deputed employees, communications with embassies, etc.
• Responsible for facilities management, liaising with the agencies and other stakeholders including Government agencies for all required licenses, authorizations, etc.
• Oversees the transportation and facilities for people. Organizes the office events within and outside office premises.
• Manages security issues by establishing security plans, including evacuation plans, and coordinates with government departments including embassies.
• Assures the application and receipt of all necessary general governmental permits and licenses for the office branches under purview.
• Establishes necessary systems and takes preventive measures to protect office personnel and facilities against any possible danger or peril. Upon discovery of safety/health violation or environmental management problem in connection with facility management, transport, catering operation and prepares accident/incident report.
• Ensure visitor control measures and the issuance of ID cards, Safety briefings and have complete control mechanism in place well in advance.

Preferred candidate profile

• Must have worked in Corporate Office along with administration management of multiple branches across India or of multiple States
• Good written and verbal communication skills
• Ability to present and communicate effectively at all employee levels (including upwards)
• Ability to multi-task and to work under pressure to tight deadlines, budgets and targets with accuracy
• Ability to successfully manage and implement key projects from start to finish
• Proven ability to prioritize and meet deadlines and make best use of limited resources
• Able to network effectively and build constructive working relationships across the company
• Problem Solving Attitude and Analytical Capability