Controller Of Examination

Job Title: Controller of Examinations (CoE)

Location: Dr. D. Y. Patil University, Ambi, Pune

Job Summary

The Controller of Examinations (CoE) is responsible for the smooth and confidential conduct of all internal and external examinations of the medical college in compliance with regulatory bodies such as NMC, MUHS, and university guidelines. The role ensures secure, timely, and transparent assessment and result processes while maintaining the highest academic and ethical standards.

Key Responsibilities

• Plan, organize, and supervise all examinations (internal, university, and practical) as per academic calendar.
• Coordinate with departments, university, and regulatory authorities regarding exam schedules, syllabus, and eligibility.
• Maintain strict confidentiality and integrity in all examination processes.
• Ensure printing, safe storage, and distribution of question papers and answer books.
• Oversee the process of result compilation, moderation, revaluation, and declaration in accordance with university norms.
• Supervise invigilation duties and enforce exam discipline policies.
• Coordinate with the IT team for online/offline exam systems, data management, and digital record keeping.
• Maintain records of examination results, attendance, and internal assessments.
• Handle grievances and re-evaluation requests transparently and within stipulated timelines.
• Prepare and submit all statutory and compliance reports related to examinations to the Dean and regulatory bodies.
• Implement best practices in exam management and continuously improve systems and processes.

Qualifications and Experience

• Postgraduate degree (preferably in Medical, Health Sciences, Education, or Administration).
• Minimum 7-10 years of experience in academic administration, with at least 35 years specifically in examination control or related responsibilities.
• Familiarity with NMC, MUHS, and university norms for medical education.
• Proficient in examination software, data handling, and Microsoft Office Suite.

Key Skills and Competencies

• Excellent organizational and leadership skills
• High ethical standards and confidentiality
• Attention to detail and accuracy
• Strong communication and coordination skills
• Problem-solving and conflict resolution abilities
• Knowledge of examination management systems and digital workflows