Company Secretary (CS) - (Kothrud-Pune)

Position - Company Secretary (CS)

Location: Kothrud, Pune

Reporting To: Chief Financial Officer (CFO) / Managing Director (MD)

Type: Full-time, work from Office

Company: A listed infrastructure and engineering company\

Job Location = Paud Road, Kothrud (Near Vanaz Metro Station)

Working days = Monday to Friday and Saturday Half Day till 3:30 pm.

Office time = 9:30 am to 6:30 PM

Role Objective

To ensure compliance with statutory and regulatory requirements under the Companies Act, SEBI

regulations, and applicable corporate laws, while enabling smooth functioning of board governance, investor-related processes, and secretarial operations. The role includes upcoming responsibilities related to designing and implementing an Employee Stock Option Plan (ESOP) in consultation with the leadership team. Additionally, the role will also support strategic secretarial initiatives, including the proposed listing on the BSE Main Board to achieve dual stock exchange presence in line with the companys growth trajectory.

Key Responsibilities

Secretarial & Statutory Compliance

• Ensure timely compliance with provisions of the Companies Act, 2013, SEBI (LODR), and

Securities Contracts Regulation Act.

• Maintain all statutory registers, records, and filings, including MGT-7, AOC-4, PAS-3, SH-7, etc.
• Handle board meetings, general meetings (AGM/EoGM) including agenda preparation, notice circulation, minutes drafting, and follow-up on decisions.

ESOP Scheme Implementation

• Assist in structuring, drafting, and rolling out an ESOP scheme in compliance with SEBI

(SBEBSE) Regulations.

• Coordinate with legal advisors, registrars, and board members for scheme approval and

shareholder resolution.

• Handle end-to-end documentation, filings, and ongoing compliance for ESOP administration.

SEBI & Stock Exchange Compliance (NSE)

• Handle NSE compliance, including quarterly filings, corporate disclosures, and shareholding

pattern submissions.

• Handle private placements, preferential allotments, and liaise with RTA, stock exchange,

and depositories (CDSL/NSDL).

• Coordinate with the compliance officer for disclosures under PIT & SAST regulations.
• Coordinate with merchant bankers, RTA, and legal counsel for the company's listing on the BSE Main Board.
• Ensure compliance with BSE listing eligibility norms and governance standards, and

manage required disclosures / documentation.

• Ensure post-listing compliance.

Board & Shareholder Coordination

• Schedule and coordinate Board/Committee meetings (Audit, Nomination & Remuneration,

CSR, etc.).

• Draft board resolutions, minutes, and manage e-forms & MCA filings.
• Maintain updated director KYC, DIN, MBP-1, DIR-8, and handle appointment/resignation of

directors.

Corporate Governance & ROC Filings

• Monitor compliance with corporate governance policies and practices.
• File returns with MCA for charge creation/modification/satisfaction, change in share capital, and managerial remuneration disclosures.
• Manage LLP and subsidiary filings, as applicable.

Audit, Legal, and Cross-functional Support

• Support statutory and secretarial audits.
• Coordinate with legal advisors on compliance, litigation, and resolution plans.
• Assist internal teams in contract vetting, policy drafting, and investor due diligence

requirements.

Legal Case Co-ordination & Reporting

• Act as the internal point of contact for all legal proceedings, coordinating with external legal

counsel, consultants, and law firms

• Track and maintain a calendar of upcoming court dates, filings, and compliance obligations
• Review and maintain documentation related to legal notices, replies, writ petitions, and orders
• Brief the CFO and MD regularly on case progress, hearing outcomes, and legal risks in a

concise and structured manner

• Assist in gathering internal documents, preparing summaries, and ensuring timely follow-up

with legal advisors

Desired Candidate Profile

Education

• Qualified Company Secretary (ACS); LLB will be an added advantage.

Experience

• 3 to 7 years post qualification experience, preferably in a listed company or corporate group

with subsidiary / LLP structure.

Skills Required

• Expert understanding of the Companies Act, 2013, SEBI (LODR) Regulations, and

SEBI (SBEBSE) Regulations, 2021

• Hands-on experience with MCA21 portal, NSE/BSE listing portals, NSDL/CDSL, and

ROC-related filings

• Proficient in drafting Board resolutions, AGM/EOGM notices, and explanatory

statements, particularly for ESOP/share-based benefit schemes

• Strong coordination skills with merchant bankers, legal counsel, RTA, and internal teams
• Comfortable with preparing compliance documents for dual listing, ESOP trust setup,

and post-issue disclosures

• High integrity and discretion in handling confidential information
• Tech-savvy with working knowledge of MS Office (especially Word and Excel); familiarity

with compliance software is a plus

• Ability to track litigation timelines, summarize legal positions, and maintain clear

communication with external counsel

• Comfortable reading court orders, notices, and petitions, and escalating critical points to

senior management

Compensation

• As per industry standards and experience.
• Mediclaim for Self + Spouse + upto 2 Child up to age 25 years.

Why Join Univastu India Limited ?

• Be at the centre of strategic corporate initiatives, including the launch of Employee Stock

Option Plans (ESOPs) under SEBI's latest SBEBSE framework

• Play a lead role in the company's dual listing journey, supporting its transition to the BSE

Main Board alongside existing NSE Main Board listing

• Contribute to NCLT-driven acquisitions, private placements, and capital structuring exercises
• Direct access to the CFO and MD, with real-time involvement in board-level decisions
• A dynamic and growth-oriented role that balances compliance rigor with entrepreneurial

momentum