Banquet Coordinator

Banquet Coordinator - Female

Department: Food & Beverage / Events
Location: Yelahanka, Bangalore
Reports To: Banquet Manager / F&B Manager / Event Manager

Job Summary:

The Banquet Coordinator is responsible for managing all aspects of banquet functions held at the resort. This includes coordinating with clients, event planning, ensuring timely setup and execution, and working closely with the food & beverage and operations teams. The ideal candidate ensures a seamless experience for guests, from planning through execution, while maintaining high standards of service and hospitality.

Key Responsibilities:

Client Coordination & Planning:

• Meet with clients to understand their requirements for weddings, conferences, corporate events, or private parties.
• Provide detailed information about banquet facilities, menu options, décor, and other services.
• Prepare and share banquet event orders (BEOs) with relevant departments.
• Assist clients with planning timelines, seating arrangements, special requests, and budgets.

Event Execution & Coordination:

• Coordinate with the kitchen, service, housekeeping, and technical teams to ensure smooth event setup and execution.
• Oversee banquet event setup including table arrangements, decorations, AV equipment, signage, and place cards.
• Monitor event timelines and ensure all aspects run smoothly and as scheduled.
• Be the point-of-contact during events to address client needs and resolve issues promptly.

Post-Event Responsibilities:

• Collect feedback from clients post-event and ensure customer satisfaction.
• Coordinate billing and ensure all charges are accurately posted.
• Provide feedback to the operations team and suggest improvements.

Administrative & Reporting:

• Maintain a database of clients, event details, vendors, and suppliers.
• Prepare daily/weekly event schedules and circulate them to concerned departments.
• Maintain inventory of banquet supplies, linen, decorations, etc.

Qualifications & Skills:

• Degree/Diploma in Hotel Management, Event Management, or Hospitality.
• 2–4 years of experience in banquet operations or event coordination in a hotel/resort.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail with the ability to multitask under pressure.
• Proficiency in MS Office and event scheduling software; knowledge of hotel PMS is a plus.
• Flexible to work long hours, weekends, and holidays as required.

Desirable Qualities:

• Creative and solution-oriented approach to problem-solving.
• Passionate about hospitality and guest service.
• Ability to lead a team and manage last-minute changes smoothly.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift
• Morning shift
• Night shift
• Rotational shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Yelahanka, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Hotel & Resort, Event Management: 2 years (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person